Adding Supervisors Directly in Hour Timesheet (not in QuickBooks)

Some supervisors in your organization may need access to Hour Timesheet even though they do not exist in your QuickBooks company file. This guide walks you through how to manually add these users in HTS and assign them as supervisors.

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Step 1: Add the User to Your Employee List

1) Log in to your Hour Timesheet admin account.

2) In the left‑hand menu, select Employee List.

3) Click Add Employee.

4) Enter the employee’s required information:

5) Click Save to create the new user.

6) Under Roles do the following:

Add the Supervisor role to the user

Remove the Employee role (since this supervisor will not be tracking time)

7) The user will now appear in your Employee List and can be assigned roles and permissions.

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Step 2: Set the User Up as a Supervisor

Once the employee has been added, you can assign them as a supervisor using the Supervisor Setup feature.

Follow the steps outlined in our Supervisor Setup guide:
https://www.hourtimesheet.com/knowledge-base/setting-up-supervisors/

1) Select the newly added employee from the list.

2) Assign the employees or groups they will supervise.

3) Save your changes.

The user is now fully configured as a supervisor in HTS, even though they do not exist in your QuickBooks file.

Important Notes

-> Supervisors do not need to be present in your QuickBooks Online or QuickBooks Desktop company file to function in HTS.

-> Only employees who need to track time or sync to QuickBooks must exist in your accounting system.

-> Supervisors added manually in HTS will still receive notifications and have approval permissions.

-> Once a supervisor is assigned to a specific group, they will only see the users within that assigned group.
They do not retain global supervisor access across the entire company.

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