Looking for QuickBooks and ADP Timesheet Integration?

3 Solutions Working Together

If you use ADP for payroll and do your invoicing in QuickBooks, you’re in luck. Hour Timesheet's 5-star reviewed software integrates with both solutions. HTS gives you everything you need to track time & attendance, create invoices, and do payroll in minutes without having to key in data.

Hour Timesheet includes a feature-rich time and attendance solution and mobile functionality that is geared for small businesses. Our SaaS solutions gives your organization affordable, easy-to-use web-based solutions.

Features and Benefits

  • Mobile App – iOS and Android
  • Manage Employee Leave – Manage leave balances, track leave request and more.
  • Manage Overtime – Compliance with DOL overtime regulations
  • Job Costing – Track and manage job cost
  • Quick Access - HTS is a SaaS solution so employee time cards are stored safely and to-the-second data is ready when you need it.
  • Quick Payroll Processing - With HTS and ADP and you eliminate the double-entry of data and ensure your staff are paid accurately and on time.
  • Eliminate Data Entry – The QuickBooks “one-click” sync imports employee and customer/job data into HTS for quick employee setup.

At Your Fingertips

The 25 years of experience you get by choosing Hour Timesheet means that you’ll have experienced, knowledgeable customer service at your fingertips. We’re always ready and eager to help you troubleshoot your way through any problem or figure out new ways we can help your business succeed!

  • Detailed Audit Trail
  • Daily Timesheet Reminders
  • Correction Timesheet Workflow
  • Required Reason for late or edited entries
  • Supervisor Approvals

Already have Hour Timesheets?

Contact us today to connect your account to ADP.

support@houtimesheet.com

Want Help With Your Integration?

If you’d like help getting the ADP or QuickBooks Time Tracking integration setup, we’ve got you covered. We’ll be right there with you via phone, email or screen sharing session to make sure you are successful. Call us anytime at 832.942.9556.

QuickBooks Desktop App

QuickBooks Desktop App

If you are a loyal QuickBooks Desktop user, you certainly understand it has some benefits not available on other platforms. Though the push has been for everything to be cloud-based, you know that QuickBooks Desktop serves your needs. The good news is that Hour Timesheet’s time tracking software flawlessly integrates with QuickBooks Desktop. This integration of systems ensures that your time tracking and financial efforts for your small business can be as accurate as possible, adhere to DCAA protocols, and not take all afternoon copy-pasting from spreadsheets!

Hour Timesheet + QuickBooks Desktop integration tool - how does it work?

As an Hour Timesheet client, our DCAA compliant software will seamlessly import all your timesheet data to the QuickBooks desktop employee time tracking feature. We will utilize the QuickBooks Web Connector to update your data to and from your QuickBooks file. This data will include some of the following information:

  • Customers & jobs
  • Payroll items
  • Classes
  • Services

What are the advantages of QuickBooks desktop integration?

1.     Eradicate Charging Errors

QuickBooks Desktop integration with Hour Timesheet tightens employee time tracking. That's because it only authorizes the charge codes that you, the manager, have allowed. From customer jobs and classes to types of leaves and service items, if you've not approved it, employees will not be able to charge them.

2.     Eliminate lost timesheets

The days of lost timesheets are a thing of the past. Using QuickBooks' desktop app alongside Hour Timesheet’s time tracking software, managers can view all timesheets from vendors to employees at any time of the day. Each timesheet can be signed by a single manager or by several depending on the approval needs.

3.     Eradicate Manual Entry

QuickBooks Desktop app eliminates the need for a time-consuming manual entry. It features 2-way data sync. This means information such as employees, vendors, customers/jobs, classes, service, and payroll items only need to be entered once into QuickBooks. With a single click, the data is populated into Hour Timesheet using QuickBooks Web Connector. This means, no more exporting and uploading spreadsheets all the time to just to see data in both Hour Timesheet and Quickbooks.

4.     Does Away with the Shock of Overtime

The desktop app allows employees to track time by payroll items. They can handle unplanned overtime with real-time reporting features that include daily summary reports. This allows for both employees and managers up-to-date data to make informed decisions about overtime work.

QuickBooks Desktop app

We hope we've given you a better understanding of how Hour Timesheet flawlessly integrates with QuickBooks Desktop. Together they offer the best most user-friendly DCAA time tracking compliant software on the market.

SBIR & STTR Timetracking

The SBIR & STTR Programs and Hour Timesheet

Imagine securing the necessary funding so your research and development could finally become a product? It's possible thanks to the federal government programs SBIR and SBTTR and Hour Timesheet. Together SBIR and SBTTR are responsible for bringing some of the most innovative technological ideas to the international market. But without a DCAA compliant time tracking software such as Hour Timesheet, these companies would not have had the opportunity to present their ideas.

What are the SBIR and SBTTR?

The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (SBTTR) programs are designed to encourage American-owned businesses to participate in federal research or research and development with the opportunity for commercialization. The SBIR and SBTTR have developed an awards-based program to explore their technological potential and then provide the necessary incentive to profit from its marketing. By including small businesses in the country's research and development industry, high-tech innovation will be inspired. The country will be swept up in an entrepreneurial spirit to meet specific research and development needs.

What does DCAA compliant mean?

‘DCAA’ is an acronym and stands for the "Defense Contract Audit Agency." It is the government agency responsible for the auditing of the department of defense and its contractors. It is also often brought in by other government agencies to provide financial and accounting services in the event they need help with their auditing procedures.

This is precisely what happens with the SBIR and STTR programs. When small businesses are awarded the money necessary to move from Phase I (Concept Development Level) to Phase II (Prototype level), the federal government requests an audit of all participating small businesses. They undergo a DCAA pre-award "survey," otherwise known as an audit.

In the first phase, they usually expect small businesses to have a basic time tracking system in place because Phase I awards are relatively small. In Phase II, there is more money at stake, approximately $1 million per award as opposed to $150,000 in Phase I. The contracting officers need to be confident you've accurately estimated your indirect rate and can accurately differentiate indirect from direct costs.

How is Hour Timesheet DCAA compliant?

1. Detailed audit trail

It's one thing to say that your timekeeping software is DCAA compliant, but it's certainly another to explain what that means. At Hour Timesheet, our audit trail lists a detailed activity log of every contractor's activity. It includes their username, IP address, time, and date stamp of all the entries made to the timesheet capturing both hours worked and paid-time-off entries.

2. Automated Daily Reminders

DCAA compliance states that employees must enter and record their time daily. Hour Timesheet will send employees who forget to do this an automatic daily reminder. It’s quick and easy to set up and can be a great tool for those who sometimes let their day “get away from themselves.”

3. Track Indirect (non-billable) Time

DCAA requirements are precise that all hours much be tracked in compliant timekeeping system. Hour Timesheet allows users to track both direct and indirect cost entries within the timesheet. Assign non-billable codes to users, including overhead, business development, and others.

4. Multiple Supervisor Signatures

According to regulations, two signatures are required on each timesheet. One from the employee and the second must come from the supervisor. Hour Timesheet allows for signatures at both of those levels.

5. Authorized Charges

Hour Timesheet includes the ability to limit employees only to see charge codes on which they are authorized to work. This feature is accessible to both full-time employees and timesheet information for contractors.

6. Reason Required

Employees who don't enter time daily will be prompted to enter a reason for the late entry. Hour Timesheet also requires the user to enter a reason for editing previously, inputted data on a timesheet.

Hour Timesheet, STTR & SBIR

The federally funded STTR & SBIR programs are an excellent way to fund ideas and inventions by small businesses here in the United States that may never have the opportunity to market otherwise. Part of that process is ensuring their business remains DCAA compliant. That is where Hour Timesheet can help with our DCAA compliant software. We're here to help American innovation move forward.

DCAA Compliant Timekeeping

Key Audit Requirements [Checklist]

The term 'being DCAA compliant’ when referring to your timekeeping procedures is often just thrown around, but if you don’t understand what that means or how to verify that you are, Hour Timesheet can help.

Simply put, DCAA stands for Defense Contract Audit Agency. This is the federal government agency responsible for auditing the Department of Defense (DoD) contracts. As imagined, the DoD is very strict about their rules and regulations surrounding timekeeping. They will award contracts to businesses that use web-based timekeeping, providing the following essential requirements are met.

  1.  Company timekeeping procedures must be documented in a policy or procedure handbook provided to all employees.All key elements of an adequate time keeping system must be addressed. Companies must provide all employees with an updated policy or procedure booklet regarding timekeeping procedures.
  2. Every employee must record all of his/her time daily. Recording hours worked in advance or days after the fact such as at the end of the week is not acceptable.
  3. Time must be charged by day and by project or job code as well as by indirect cost accounts (overhead, G&A, B&P, etc)
  4. All employees must record 100% of time worked on projects to the proper job codes whether working on a government contract or commercial work.
  5. Employees must record all indirect time not identifiable to a given project to proper indirect cost accounts (overhead, G&A, B&P, etc).
  6. Employees must record all PTO, vacation, sick, holiday and other leave time to the proper accounts.
  7. All job codes that appear in the timekeeping system should be initiated by accounting or the system administrator. Project codes must be provided to employees authorized to work on a given project.
  8. All timesheet entries must be the employee’s own. Time must be recorded based on work completed, irrespective of whether the time is billable or non-billable.
  9. Under no circumstance may an employee work on one project and record time to a different project.
  10. Under no circumstance may an employee work on indirect tasks and record time as direct costs to a project or vice versa.
  11. Correction timesheet entries should be made by the employee and approved by the employee’s supervisor. In the unusual circumstances where the employee cannot make the changes to timesheets, then accounting or the administrator may make such changes with the employee's consent. All corrected timesheet data must be recorded in a detailed audit trail..
  12. The employee's supervisor must approve all employee timesheet data. 
  13. Employees should be provided documented DCAA compliance & timekeeping training whether by formal or informal means.
  14. Time sheets must be maintained for at least 2 years.
  15. Monitoring of employee timekeeping compliance should be conducted by audit or floor checks randomly throughout the year.

Unfortunately, DCAA timekeeping compliance is the reason government contractors fail an audit. Hour Timesheet can help. We have the employee and contractor time tracking experience to ensure total compliance. Sign up for Hour Timesheet today and work with an experienced implementation rep for a complete review your account for total compliance. All for FREE.

$3/user with NO fees for setup, support and no annual contract.

Additional Resources

Federal Acquisition Regulation Full Download

Federal Timekeeping Policies for Government Contractors (chron.com)

Record-keeping Requirements under the Fair Labor Standards Act

 

Non-Profit Time Keeping

At first glance, Hour Timesheet’s app looks like a simple and straightforward timekeeping application perfect for the non-profit industry. However, if you take a closer look, you'll notice this online timekeeper can do considerably more, including improve efficiency, increase employee morale, and save your organization money. The following is a closer look.

  1. Improved Efficiency

Hour Timesheet’s online timekeeper will increase your non-profit’s internal efficiency. Our app offers features timekeeping tools that itemize a task and indicate how long it took an employee to perform a particular task the last time. This can provide you with a much better idea of the time it will require to complete each step, allowing you to produce a more accurate schedule going forward.

It is these same time tracking features that will allow you to evenly distribute tasks for a larger project between staff within your non-profit. This is to ensure that no employee within your organization is overwhelmed by too heavy a workload while others do not have any work.

2. Increased Employee Morale

Online time tracking software can tremendously increase employee participation and morale at work in several different ways. With electronic timekeeping, employees don't have to concern themselves about whether or not they’re in line with the organization’s goals or stress about which tasks to focus on. The more organized a workplace is, the happier a place it is to work.

With the records of all your employees’ daily tasks through your online timekeeping software, it becomes much easier to recognize and celebrate all of their accomplishments. The more employees feel appreciated, the more likely they are to stay with your organization, thereby boosting your non-profit's employee retention and saving you both time and money.

Online timekeeping also provides an opportunity for employees to provide feedback from larger projects right down to daily tasks. Some of your team members might feel frustrated if they don’t feel they’ve been given enough time for a specific job. This is their forum to express their frustrations, so make sure to listen.

3. Cost-Effectiveness

Nowhere is the statement ‘time is money’ more evident than when using timekeeping software, such as Hour Timesheet. Yes, you have to make money to spend money, but often to save money, you have to eliminate or reduce spending. That’s where time tracking spending can help by showing you how to reduce overhead costs. Staffing makes up the most substantial portion of most non-profit organizations' budgets. Online timesheet apps can help save money by reducing the time spent manually entering timesheet information, as well as creating task lists and creating schedules.

Timekeeping apps can also help predict staffing overages or shortages for your organization. If you're understaffed, your employees will have too much work, and certain responsibilities will fall through the cracks. On the other hand, if you’re overstaffed, employee time is not being used efficiently, and you’re wasting valuable money.

Without accurate timekeeping, there is very little chance of remaining within a budget. They go hand in hand. Timesheets give you an honest reflection of the time required to complete a project. In turn, this gives you an accurate estimate of the total cost of any project, program, or endeavor you take on.

Non-Profit Time Keeping

Similar to all businesses, your non-profit organization will change as it grows through its lifespan. As you manage and adapt to its changing needs, you'll notice that it will be increasingly hard to handle all of the operations on your own. That’s where Hour Timesheet can help. Together we can provide you with a solid foundation from which you can successfully build your organization.

Hour Timesheet Time and Attendance Software

There wasn't an ideal employee time card app on the market until 2016 when Hour Timesheet arrived. Our product is a straightforward time tracking software specifically designed to allow your workforce to get the job done while you, their employer, continue to operate the business successfully.

How to Set-Up your Hour Timesheet Account

  1. It begins by clicking on the sign-up link. There you’ll be prompted to enter your URL, select your settings, and the software will do the rest.
  2. Connect to payroll. Log in to your payroll (ADP, Paychex, Deltek, Insperity, QuickBooks)
  3. Invite Users. Send real-time invites to your employees and contractors.

Our smart wizard will do all of the behind-the-scenes work to ensure you’re set-up, and all your information is correct.

Your Hour Timesheet Options

Hour Timesheet time card app offers many
different features our small business clients can benefit from to suit their
specific needs, including:

  • payroll integration
  • job costing
  • compliance enforcement
  • employee scheduling
  • attendance management
  • email alerts

Hour Timesheet Time and Attendance Software

What was once a traditionally a constant juggle of managing overtime, employee attendance, and, most importantly, the project cost is now straightforward thanks to Hour Timesheet time card app. Our system has a 1-click interface with Paychex, ADP, Insperity, QuickBooks, Deltek, and many other software programs, bringing them all seamlessly together.

Hour Timesheet is DCAA Compliant, which means it includes a detailed audit trail, manager approvals, daily timesheet reminders, and many more options. We even offer an 8-day timesheet option.

Hour Timesheet Leave Management

If leave management is appropriately done, employee time-off requests are handled fairly and accurately so that they get the benefits they're entitled to and that businesses can continue to operate smoothly.

Hour Timesheet’s employee time card app does just that. It provides all staff complete access to their leave history (accruals, carry-overs, etc.) and requests at a glance. The era of having to go through the human resources department to find out how much holiday time they’ve accrued is over. Our time card app is easy to use.  It is a fully automated service designed to track and manage employees' paid time-off, vacation, sick days, or other types of personal leave.

Hour Timesheet Mobile Access

Hour Timesheet’s mobile time card app gives you information on your employees in real-time.  It can improve accuracy, reduce error, increase your business’s efficiency and bottom line. Our mobile time card app offers unprecedented efficiency.

Hour Timesheet Time Clock Integration

Hour Timesheet’s time card app can be integrated if tracking, collecting, and managing attendance and time is simply too challenging for your workforce. Hour Timesheet will work in tandem with you to find a solution. We can provide Biometric, HID Prox, and Bar Code Readers to ensure the time card app is easy to use. That is a welcome addition, not an intimidating factor to your workforce.

Hour Time Sheet Plans & Pricing

Hour Timesheet offers four different plans and pricing. All of our plans provide free training, support, and set-up. All of our plans are month-to-month, otherwise known as pay-as-you-go.

Free

1-User Plan

$0 Per User

Job Tracking

Alerts

Reports

Web Clock

Mobile App

Simple Plan

QuickBooks Online Only

$2 per User

Job Tracking

Alerts

Reports

Web Clock

Mobile App

Manager Approvals

DCAA Compliance

Standard Plan

$3 Per User

Job Tracking

Alerts

Reports

Web Clock

Mobile App

Manager Approvals

DCAA Compliance

Payroll Integration

Enterprise Plan

$4 Per User

Job Tracking

Alerts

Reports

Web Clock

Mobile App

Manager Approvals

DCAA Compliance

Payroll Integration

Leave Request

Employee Leave Management

Time Clock Integration

Hour Timesheet

Hour Timesheet offers a simple and straightforward employee time card app for small businesses. As a smaller-sized company ourselves, we understand the need for accurate time tracking and employee management, while allowing your business and workforce to grow. For more information or questions, please do not hesitate to contact us at (832)779-5658.

Timesheets and Health and Safety

Timesheets and Health and Safety - Understanding how they affect each other

In any work environment, maintaining a healthy standard can be quite challenging. Even trickier is managing office politics that keep emerging on a daily basis. While politics and disagreements are the perfect recipes for office disputes and disagreements, they can easily be dealt with by the use of a timesheet.

But how can timesheets help in promoting a healthy and safe working environment? It’s important to first consider the health and safety requirements in any working environment. Apart from injuries, issues such as disputes concerning financial differences and any other personal issues can be a big health challenge in a working place.

It’s for this reason that timesheets are of utter importance in managing such issues. How can they be used in managing health and safety? How do they relate? Read along to find out more.

Timesheets Improve Workers Productivity

Perhaps the best asset that any workplace can have is productive employees. Let’s face it, once you have employees who are motivated and energetic about what they do, you will ultimately have a productive business. This will translate to more output or profits at the end of the day.

Timesheets go a long way in ensuring that you have a healthy and productive workforce. A timesheet will track employees’ working hours from the time they step in to when they sign out. Even better, the timesheet will determine whether or not an employee completed the assigned task on the stipulated time.

Such system in a workplace goes a long way to tune the workers’ mindset in a healthy way. An employee will become more organized in meeting the required standards and deadlines of assigned tasks. This way, the timesheet will ensure that the employee is more productive in a healthy and safe way.

Timesheets Ensure Accurate Invoicing

As mentioned before, timesheets are important in the workplace, not because of health and safety hazards such as injuries, but mainly for promoting psychological health and safety of both the employer and employees.

If you are an employer, you can attest to the fact that one of the most difficult things to deal with is employee remuneration. If you don’t have an effective system in place, you can easily lose track of employee remuneration in relation to performance. In such a scenario, one sure thing is that; you are going to lose money and your working environment will be less safe and healthy.

So, how can you use timesheets to solve all this? One of the biggest advantages of a timesheet is that it’s able to track an employee’s working hours. This makes the process of invoicing quite easy and accurate. With timesheets in place, you will manage to avoid any workplace politics involving remuneration and eventually have a positive, healthy and safer work environment.

Enhanced Decision-making Process

As a proprietor or CEO of any business, you are tasked with making informed decisions on almost every matter. Your employees will be looking up to you to make critical decisions that dictate the way they work, get paid and overall health and safety decisions. These decisions can make or break a business. So how can you successfully make an informed decision on critical matters to do with health and safety?

Well, one of the ways is by using a timesheet. When your entire business is running on a timesheet, you can easily keep track of all activities undertaken by your employees. Although the tasks done by your employees may seem minute, they ultimately play an important role in your decision making process.

A timesheet will present you an accurate picture of how employees perform in your business. With such knowledge at your fingertips, you can easily make an informed decision that will ultimately improve their health and safety standards. This way, you will save a lot of time and money to investigate on issues that affect the performance, health and safety of your business. A timesheet and health and safety management system will provide you this information, thus enhancing your decision making process.

Timesheets, Health and Safety: In a Nutshell

For any business to make a profit, all its employees should be highly motivated while working in a healthy and safe environment. However, in order to run a successful working environment that is also safe and healthy to your employees, you will need the help of a formidable timesheet. This will go a long way in providing you with all the information you require to make your working arena healthy and safe.

Written by Guest Post

Holly Shaw

 

Learn More

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Measuring Labor Cost and How it Relates to Increased Productivity

Measuring Labor Cost and How it Relates to Increased Productivity

People provide their labor to businesses in exchange for wages, and they trade their unpaid leisure time for paid work time to make a living and to be able to purchase goods and services. Businesses, in turn, use this labor to produce goods and services demanded by consumers.

Economists divide the factors of production into four categories: land, labor, capital, and entrepreneurship.

The second factor of production is labor. Labor is the effort that people contribute to the production of goods and services. Your people are the most important assets in your business. They are also the assets that change most often and require the greatest amount of nurturing and development in order to deliver expected results. Effective workforce optimization depends on the right blend of training, performance standards, technology and motivation.

Labor Types

Types of Labor

Unskilled and Semi-skilled Labor - Unskilled laborers may lack basic skills necessary for satisfactory workplace performance. This means someone in your organization must train them, supervise them closely or provide extensive on-the-job training to ensure work is performed as specified.

Salary & Hourly (Wage Employees) -  Salaried and hourly wage labor are those employees whose compensation is in exchange for work done. Do you have an accurate picture of which projects or clients are getting the lion’s share of your employees’ hours? Not likely, unless you’re tracking in real time to see where you’re getting bogged down, where you’re getting the most bang for your buck, and where you might need to allocate more resources.

Contract Labor  - Independent contractors, on-demand or self-employed workers, and freelancers are individuals who do work for you but are not your official employees. If you rely on a contractors to get the job done, sometimes you do need to know when they are working and track how many hours they’ve put in. There are several reasons you might want to track how long, when, or even where your virtual team is working:

  • If you pay them by the hour, tracking contractor hours ensures you aren’t overpaying.
  • If you have contractors who bill by the hour, they need to know their billable hours to invoice accurately.
  • Knowing how contractors worked on a project helps you better estimate job costs so you can bid more accurately for similar jobs in the future.

Defining Productivity

Productivity is the amount of goods and services that the labor force creates.  It's measured by how much is produced by a certain amount of labor and a fixed amount of capital. The more they create, the higher their productivity. Companies seek ways to boost productivity because it increases their profit. High productivity creates a competitive advantage.

Productivity

Eliminating Calculation Errors increases productivity

When you process accurate time cards, you are better able to forecast your labor costs and plan your job cost more effectively. Keeping Excel spreadsheets or pen-and-paper time sheets is definitely no longer the best way to manage your staff. With an intuitive cloud-based time tracking tool (like ours) you are able to manage employee and contractor job cost and absenteeism on-the-go when needed, and create and process error-free payroll every time.

Understanding Data & Analytics increases productivity

Business analysis is an important part of running any company. Taking a look at your business resources and keeping good records of your employee time not only allows you manage project and job cost, it also allows you to forecast your labor costs better for future work.

Being able to pull up your labor data and analyze it to forecast real-time labor costs gives you a great starting point for planning and optimizing your budget.

Improving punctuality makes a difference, and having a way to monitor employee attendance habits keeps your team honest. It also provides a great way to perform employee reviews and audits. Having clear attendance data at your disposal allows you to plan better as well.

Bottom Line

Productivity doesn’t just increase your efficiency. If you do it right, it can also increase your income. True productivity isn’t about getting more things done. It’s about getting the right things done. More income for you means more charity for others, new jobs for others, and new products and services for others.

Let Hour Timesheet help your origination track your labor-force and your productivity today

DCAA Compliance: QuickBooks

DCAA Compliance: QuickBooks

Both QuickBooks Desktop and QuickBooks Online can be set up properly to be DCAA / FAR Compliant. The keys are Job Costing and Labor Distribution. The advantage that QuickBooks Desktop has over QuickBooks Online is it's integrated payroll module that permits direct charging of time direct to the General Ledger including Customer, Job, and Service Items.

QuickBooks Desktop

This interface of web-based time tracking software and payroll makes QuickBooks Desktop the superior tool for DCAA Compliance based on our experience with hundreds of clients over the course of several decades.

QuickBooks Online

While QuickBooks Online is not designed to meet the FAR and DCAA requirements, and it has some limitations on meeting all the requirements, there are ways to make a QuickBooks Online system meet all the government's requirements.

Keys to Compliance

Timesheet Kay Features

  • Employee time tracking posted daily with required explanations for edits and record locking
  • Printable timesheet reports
  • Policies & Procedures oriented toward FAR Compliance Criteria found in DCAA's SF-1408 pre-award audit checklist
  • Consistently applied labor dollar distribution accommodating uncompensated OT for salary exempt personnel
  • Indirect Cost Pools and the ability to compute and forecast Indirect Rates applied to Direct Costs under Cost Reimbursable Awards
  • Progress billing + Cumulative dollar values reported against award ceilings tied to cost proposals
  • Identification and segregation of Unallowable Costs as defined per FAR 31.205

We can Help

Hour Timesheet isn't just a timekeeping software provider for government contracts looking to pass a DCAA audit. We also partner with dozens of CPA firms and consultants who can assist you with the entire life cycle of getting a DCAA approved accounting system. Give us a call today and we can introduce you to our long list of partners.

Call 832.942.9556 today!

What is a Leave Management System

What is a Leave Management System?

Leave Management Systems

A Leave management system is the process used to handle any kind of time off request and to track time that employees are away from work.

Leave management is one of the simplest yet crucial HR activities that often consumes a significant portion of the HR team’s time. To succeed as an organization, having a reliable leave management system is important.

Benefits of Automating Employee Leave

Leave management software can provide basic guidelines for establishing extended leave policies. The software can automatically keep track of the amount of time that employees are out of work and can report that information as needed or required.

  • Eliminating Excessive Paper Work – It is quite common to find organizations, managing employee leaves across a series of spreadsheets or even using partially paper-based systems. Therefore, accurately tracking and recording employee time off become a real hassle.
  • FLSA Compliance –  In cases such as employee’s persistent short term absence or long term illness, it is imperative that employee benefit compliances is adhered to.
  • Tracking leave pattern – It is very essential to track employee leave patterns to monitor the amount of paid leave, sick leaves and holiday patterns within your organization. .

Features Available in Automated Leave Management Systems

  • Management and tracking of leave requests
  • Management and tracking of leave on employee timesheet
  • Online Approvals
  • Leave balance and history access on timesheet
  • Leave integration with payroll
  • Detailed reports
  • History of leaves rejected, approved and requested

Research has shown that poor leave management practices may negatively affect employee performance. It can also affect employee morale and therefore impact project deliverables.