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How To Keep Track Of Your Employees Vacation & Sick Days

How to Keep Track of Your Employees Vacation and Sick Days

Leave management is often a complicated aspect of any manager’s job. If you or members of the team are having difficulties with this task, don’t worry, there are plenty of ways to improve the process. Below is a brief look into how to keep track of vacation and sick days more effectively and modernize your time keeping procedures.

Why Implementing an Effective System Is so Important

When handled strategically, leave time tracking can be beneficial for both the organization and its employees. For the company, it could work to reduce or even eliminate sick leave abuse as well as make activities easier for payroll and human resource professionals, such as wage calculations in consideration of sick leave entitlements. It can also keep managers up to date on the entitlements for each employee with information surrounding regularization, time taken and overall performance.

For employees, it works to facilitate the request process, ensure they are following the correct procedures and improve leave time tracking accuracy across the board. Plus, when employees feel their needs are being considered, it may inspire them to be more motivated and engaged at work. All these benefits and more provide a healthier work-life balance which, in turn, could lead to increased productivity across teams and an improved bottom line.

Utilizing the Right Tools for the Job

In the past, time-consuming spreadsheets and unreliable procedures could result in scheduling mistakes, abuse and dissatisfied employees. Now, however, there are modern, automated methods to track both paid and unpaid leave. These sophisticated systems optimize the complex processes and make it simple to track, manage and document employee leave time in a detailed manner. What’s more, they can be customized to better align with an organization’s variables and specific procedures. How do these leading-edge solutions work? Employees use the leave management software to view their sick leave, vacation time and comp time balances as well as to request time off.

Then, managers can either approve or deny leave times after verifying leave balances, carry-over values and company policies all in one central location. They also save time, effort and resources by eliminating manual calculations of leave balances and paper-based requests.

With just a few clicks, these advanced systems and the range of features they offer can provide an organization with more comprehensive insight into all their scheduling affairs. Having this answer to the important issues in managing employee leave in place can streamline the task for everyone involved.

Simplify Your Organization’s Leave Management With Our Innovative Solutions

Here at Hour Timesheet, our leave management software systems are easy-to-use yet robust enough to assist any size of organization with its employees’ attendance monitoring needs. We also offer a time and leave tracking package that can easily integrate with other accounting software to make upgrading a breeze.

You can rely on our team of experts, excellent customer support and valuable training to sort out any and all leave management challenges you’re facing. For more information on what we have to offer or if you have any questions, please feel free to contact us today!

Tips for Managing Remote Teams with Time Tracking Software

Not too many years ago, the idea of working from home was met with general skepticism from the business world. Today, however, it seems as though remote work is here to stay. The benefits for employees are numerous, and employers are seeing higher workforce satisfaction as a result.

Despite the advantages it provides, there are some challenges that come from managing a team of remote workers. One of the biggest of these is keeping track of everyone’s hours. Fortunately, time tracking software can help. Hour Timesheet’s powerful platform enables your team to check in from wherever they are and keep you appraised of what they’re doing with regular reports delivered straight to you. To help you make the most of this arrangement, here are some tips for managing remote teams with time tracking software.

Resist the Urge to Micromanage

Just because you’re not physically hovering over employees’ shoulders doesn’t mean you’re not stressing them out. You may be tempted to send regular check-in emails or Slack messages to keep tabs on everyone’s progress, but this can become a real nuisance. Using time tracking software means you can check in with a glance at your dashboard, which makes nagging virtually unnecessary.

Lay Out the Expectations Clearly

One of the most important tips to manage remote teams is to make sure everyone knows what the boundaries are from the outset. Leaving things like start times and lunch breaks vague can encourage some people to take advantage. If you expect everyone to be logged in by 8 am, you need to make that clear immediately and in no uncertain terms. Having a time tracking platform is the easiest way to make sure everyone is holding up their end of the bargain.

Choose a Platform That Integrates With Your Systems

A time tracking solution is not as valuable as it could be if it is siloed from the rest of your processes. That’s why it’s important to choose one that connects with your payroll software and other systems such as QuickBooks. It’s much more likely that everyone will be onboard with regularly using it and not leaving it to gather dust.

Promote Transparency

Implementing time tracking software keeps your team honest and engaged because they will know you can see how they’re spending their time at any given moment. This takes the burden of monitoring them off your shoulders and ensures everyone knows what’s going on at all times.

Why Choose Hour Timesheet?

With a wide range of features including mobile app integration, location tracking and leave time management, our solution is the perfect way to keep your remote workforce on the same page even when they’re not in the same office. Our software is DCAA compliant, meaning you can be sure it fulfills all the highest expectations for government contracts.

To learn more about what we have to offer and how it can benefit your business, reach out to speak with us today or schedule your live demo.

How Does Time Tracking Software Work?

How Does Time Tracking Software Work

With the exception of capital, there is perhaps no more precious resource in the business world than time. Managers and team leaders need to be certain that their employees are using this resource as effectively and efficiently as possible to keep their businesses running smoothly. However, this can be challenging, especially if your team members are working on multiple projects simultaneously.

The process becomes even more complex when you factor in independent contractors who may be contributing to a project. In the past, filling out timesheets and spreadsheets by hand was the only way to account for everyone’s hours. Today, however, time tracking software makes keeping track of what everyone is doing much easier. But how does time tracking software work? Read on to learn more about how Hour Timesheet’s powerful solution can benefit your business.

How the Software Works

When installed and integrated into your existing systems, this type of software allows you to create projects and assign employees to them. On their end, employees log into the platform either on their desktops or through a mobile device such as their smartphones. As they begin work on their assigned tasks, they check in through the software to start tracking the hours they spend. When they’ve completed a task, they mark it as finished.

As the manager or team leader, you can check in through a centralized dashboard to see everyone’s progress in real-time. The application also creates reports that you can download to see all the activity for a specific project, employee or team.

Advantages of Time Tracking

With our solution working to track your employees’ hours, you gain a number of benefits. These include:

  • Increased engagement: When employees are held accountable for how they spend their time, they’re much more likely to stay focused and engaged on their assignments.
  • Reduced errors: Spreadsheets and paper timesheets can introduce human error into the equation. Our automated software prevents costly mistakes.
  • Numerous integrations: By connecting automatically to many of the most popular platforms used by companies today, our time tracking software creates a seamless experience for everyone involved.
  • Streamlined management: Because you don’t have to focus as much of your attention on keeping tabs on your workers, you are free to concentrate on more important aspects of your job.
  • Actionable data: The reports generated by our solutions give you accurate, actionable information you can use to forecast the resources needed for future projects. They also help you understand which contracts are delivering the most return.

Why Choose Hour Timesheet?

We offer you and your employees a wealth of features, including mobile app integration, location tracking and leave time management. Because our software is DCAA compliant, you can be certain that it can satisfy even the most stringent requirements for contractors serving government contracts. By integrating with your payroll through QuickBooks and other popular business platforms, it also provides you with the easiest and most efficient means of tracking everything your employees and contractors have been doing.

If you’d like to learn more about our software or schedule a free trial, get in touch with our representatives today.

Why Is DCAA Compliance Important?

It can’t be overstated just how crucial transparency and accuracy are to your clients. Not only do they count on your expertise, but also they need fair and accurate accounting of your service. This need becomes even more pronounced when working in the public sector for governmental agencies. With taxpayer dollars being used for your services, there’s pressure to ensure that every last cent is being used in the most appropriate manner. This is where the Defense Contract Audit Agency (DCAA) comes into play. DCAA audits contractors who work for the Department of Defense and other government bodies to ensure funding is being spent according to the terms of the contract.

Timekeeping is one of the most critical aspects of your reporting when it comes to government contracts. You need to make sure your records can stand up to the scrutiny of a DCAA audit.  Why is DCAA compliance important, and what steps can your company take in that regard? Read on for answers.

Why DCAA Compliance Matters

In short, the survival of your business could be at stake. Government contracts can be very lucrative, but they come with a host of responsibilities that must be taken seriously. If your organization is audited by DCAA and discrepancies are found in your timekeeping, the results can be disastrous. Not only can you face sanctions and risk your contract being terminated, but you can suffer a loss of reputation that would make it extremely difficult to win future contracts.

What Are the Requirements for DCAA-Compliant Timekeeping?

The onus for keeping accurate and compliant timesheets under DCAA is on employees. Here are the requirements each must follow:

  • Having a time card or unique access to your timekeeping system
  • Only possessing one time card
  • Tracking their own time, without managers or supervisors doing it for them
  • Making adjustments with a description of the changes, date and initials
  • Attributing hours to specific projects
  • Reviewing timesheets for accuracy
  • Preventing payroll accountants from also serving as timesheet administrators
  • Ensuring that employees are subject to unannounced inspections by DCAA to verify their timekeeping

What Are the Consequences for Noncompliance?

Contractors whose employees do not follow the proper procedures are subject to termination of contracts as well as other sanctions. These can include criminal and civil penalties, as well as being listed in the Excluded Parties List System. The latter means the contractor would be barred from receiving government contracts in the future.

How Can My Firm Ensure DCAA Compliance?

One of the best ways to stay out of trouble is to use an automated timekeeping system that allows employees to enter their hours without risk of human error or oversights. Hour Timesheet provides a powerful time-tracking solution that streamlines the process of tracking hours and ensures your firm remains in compliance with even the most stringent standards. Get in touch with us today to learn more about what our software can do for you.

DCAA Compliant Timekeeping Software for Remote Teams

Guide To Time Tracking For Remote Teams

Whether you like it or not, remote work likely is here to stay. The COVID-19 pandemic forced businesses to get creative and adapt on the fly to maintain productivity. Although some workers couldn’t wait for restrictions to be lifted so they could return to the office, others found working from home much more beneficial. As offices allow greater flexibility to accommodate employees on either side, some new dilemmas need to be solved. One of these is how to keep everyone accountable for the hours they work when they don’t have access to a physical time clock.

Complete and accurate timekeeping is very important for accountants, consultants and other types of contractors. Thus, the need for simple and streamlined time tracking for remote teams is vital. Read on to learn more about how automated software can help.

How Automation Benefits Remote Workers

Today’s workplace exists in the virtual realm as well as in the physical space of the office. Your timekeeping should be no different. Even when you have employees working in multiple locations spread out across the city or even across the country, software can connect them for timekeeping in the same way teleconferencing platforms allow them to meet. Time tracking software from Hour Timesheet makes it easy for workers to enter their hours and share them immediately with their managers or supervisors.

This solution eliminates the tedious work of filling out spreadsheets or even keeping pen-and-paper records. Employees will be able to enter the details quickly, enabling them to concentrate on their projects. It also means they can avoid oversights and mistakes that can lead to discrepancies and backtracking.

What Our Software Can Do for You

Choosing our platform means you gain a robust solution for tracking your entire team’s hours, no matter where they are. Among the many features it includes is complete synchronization with corresponding mobile apps. Wherever your team members are working, they can enter their hours using a smartphone or other device and have that information uploaded instantly to the centralized system. Reminders are completely automated, so there’s no need for managers to spend time trying to track down late reports or collect signatures.

Our product is so well-equipped that it is DCAA compliant. This is critical for contractors who work with the government because it ensures their timekeeping will always stand up to the extreme scrutiny of a DCAA audit.

Choose Hour Timesheet and Rest Easier

Having your workforce scattered across multiple locations may be the norm today, but that doesn’t mean you have to sacrifice accuracy in your time tracking or commit to onerous processes that stifle your productivity. Hour Timesheet’s platform gives you all the resources you and your employees need to keep up with their hours without missing a beat for your clients. If you would like to learn more about our technology and everything it can do for you, get in touch with one of our representatives today or use the links below to get started.

DCAA Compliant Timekeeping Software for Remote Employees

Dog is sleeping while his owner is working from home

Time Tracking Software For Remote Employees

One of the biggest impacts the COVID-19 pandemic has had on the world has been the way it has changed the workplace. Once an extremely rare arrangement reserved for specialists or a perk used by forward-thinking tech startups, remote work suddenly became the norm for millions of professionals around the world. Although the benefits have made themselves apparent as the business world adapted — greater flexibility, fewer work-life balance issues, higher employee satisfaction — this paradigm shift also brought with it some challenges.

For example, industries that depend on keeping meticulous records of the hours each employee works per client were left questioning how they could continue to do this with their workforces decentralized. Having team members working in so many different locations made it more difficult to make an accurate report. The issue was compounded for firms that hold government contracts, as the need for transparent and precise recordkeeping is even more crucial.

Fortunately, Hour Timesheet has a ready-made solution for this new status quo. Our powerful and versatile time tracking software for remote employees ensures that every individual’s hours can be tracked down to the last minute no matter where they are.

How Our Software Can Help

When you choose our solution for remote employee time tracking, you gain access to a wealth of features designed to streamline this process. First, it eliminates the need to enter data by hand on a spreadsheet or similar system. This cuts down on the time each employee spends on mind-numbing busywork and removes the risk of human error and oversights.

Also, managers and supervisors gain exceptional visibility into how well their teams are utilizing their resources. From the main dashboard, they can see exactly what everyone is doing and how long it’s taking them. With the reports our software generates, clients also can have a complete accounting of your hours, giving them peace of mind and preventing conflicts or misunderstandings.

Our software also syncs with the corresponding mobile app, which enables workers to enter their information from virtually anywhere they have Internet access. The details are shared within the system instantly, providing immediate status updates anytime anyone clocks in or out through the system. All leave requests also can be handled through the app, so employees working remotely can easily ask for PTO.

Perhaps most important for firms working with the public sector, our solution is completely DCAA compliant. This means it creates reports that can withstand the most intense scrutiny from government audits. Our software ensures that your company will always be in compliance, helping you earn more contracts and grow.

When you choose our platform, you’ll also take advantage of no-contract, pay-as-you-go pricing that includes free setup, support and training. You’ll never pay a penalty for leaving if you’re no longer using its benefits. If you’re ready to learn more about how our software can help you manage your remote workforce, get in touch with us today to schedule a live demo or begin your free trial.

DCAA Compliant Timekeeping Software for Consultants

DCAA Compliant Timekeeping Software for Consultants

The Importance Of DCAA Compliant Time Tracking Software For Consultants

Consultants need to project an air of professionalism and expertise at all times, especially when working for the government. After all, how can you expect your clients to trust you to offer sound advice and guidance if you can’t manage your own business? One of the most crucial aspects of this is proper time management.

Keeping track of the hours you spend working for your clients down to the last minute is essential, but the old-fashioned methods of doing so can leave a lot to be desired. Spreadsheets and other traditional techniques create room for human error and often involve hours of tedious, mind-numbing work.

Hour Timesheet offers a comprehensive time tracking software for consultants that eliminates many of the potential hang-ups that could impact your operations and reputation. Our DCAA-compliant platform means you’ll always be on top of your timekeeping and satisfy even government clients. Keep reading to find out more about what our time tracking for consultants can do for your office.

Why Time Tracking Matters So Much for You

As a consultant serving the public sector, the expectations are high. You need to be as transparent and forthcoming as possible because taxpayer dollars are being spent on your services. If you can’t provide an accurate and dependable accounting of all billable hours, you run the risk of losing out on the contracts you need to stay afloat. If agencies have any reason to doubt your ability to get the job done or your honesty, they will find someone else.

Not only that, but keeping accurate records of the time you spend on each contract is crucial for determining which ones are worth it for you. Using our timesheet software for consultants will show you at a glance which clients are delivering the most return on your investment of time and effort.

How Our Software Helps You

When you see the wide range of features included in our time tracking app for consultants, it’s easy to see the benefits it can bring to your operations. As a DCAA-compliant solution, you can rest assured that it will meet even the most stringent standards of accounting time and attendance. You’ll be ready for any and all audits your government clients may throw at you.

Keeping track of hours is simple and easy, with the ability for your team to update their time from virtually anywhere through their smartphones or other devices. You’ll be able to see everything spelled out for you and any other interested parties. We also provide you with the ability to generate extremely accurate job cost projections, enabling you to give estimates that will be as close to the final bill as possible.

Consulting means selling your ability to keep all the bases covered at every moment. Being able to provide detailed and precise reporting of everything you’ve been doing for your client base is crucial for building trust and winning new business. Hour Timesheet delivers a solution that allows you to focus on doing what you do best while also satisfying all your requirements. If you want to learn more about our software or get started with a free trial, get in touch with us today.

DCAA Compliant Timekeeping Software for Contractors

Why DCAA Compliant Time Tracking Software For Contractors Is A Must-Have

Contractors who work for the government know how critical it is to manage time effectively.
Without proper management of everyone’s hours, costs can balloon out of control quickly,
hurting the chances of gaining additional contracts in the future. Although it’s absolutely
essential to keep tabs on time spent, tracking hours by hand can be a laborious process in its
own right.
Fortunately, Hour Timesheet offers a fast and easy solution in the form of our time tracking
software for contractors. This DCAA-compliant platform is the most powerful tool found
anywhere, streamlining the process and preventing human error. Read on to learn

Why Time Tracking Is So Important

Working for the government means you have a responsibility to taxpayers. Your business must
report all work done on each project accurately and with complete transparency to ensure
public funds are being spent as prudently as possible. Without clear and accurate reporting,
there’s a real possibility that you could lose out on future contracts with the same agency
because your company will be viewed as a risk.
On top of those concerns, you also want to make sure that any contract you accept will be
worth your time and efforts. That’s really only possible if you have a complete and
comprehensive understanding of how much time you’re actually spending on each assignment.
Using time tracking for contractors means you can see at a glance which jobs took up most of
your resources and help you determine whether or not you have the bandwidth to take on
more at the moment.

How Hour Timesheet’s Solutions Can Help You

Our contractor time tracking app is fully equipped with a wide range of features to help you
bring your timekeeping under control. Perhaps most importantly, our platform is completely

DCAA compliant, meaning you will be prepared for any surprise audits from the government
that come your way. Our software meets all the most stringent requirements for time and
attendance accounting, ensuring you will be covered.
In addition to the robust time-tracking tools found within our solution, we also provide you
with accurate job cost projections. All you need to do is enter the bill and pay rate details for
each employee’s job code, and it will automatically generate reports that enable more precise
estimates for clients. You also have the ability to manage employee leave more effectively and
track employees’ locations in real time. The compatible mobile app also gives your workers the
flexibility to update their hours from their smart devices virtually anywhere they are.
Although the expectations are high for you as a government contractor, you don’t have to
stress about your time tracking. Hour Timesheet provides you with a full-featured software
solution that makes the entire process as simple for you as it can be. If you’d like to learn more
about what we can do for you or are ready to get started with a free trial, reach out and get in
touch
with one of our representatives today.

Every Nonprofits Needs Time Tracking Software

Why Every Nonprofits Needs Time Tracking Software

Time tracking is an important task for any company. Those that are able to track time properly, will have better oversight of their costs, can ensure they are paying employees fairly, and will be more efficient overall. A great way that this can be done is through the use of time tracking software. While these programs are helpful for businesses looking to earn a profit, they can also be helpful for non-profits as well. There are various reasons why nonprofit time tracking is also very important and that they should invest in a nonprofit time tracking app.

More Transparent Reporting for Donors

For a non-profit to be successful today, it will need to be able to raise money from new and existing funding sources. Many institutional donors also want to have a full understanding of where the money is going to ensure the organization is able to achieve its mission with the resources it has at hand. When you take advantage of a timekeeping program, you can quickly create and provide reports to any donor or outside party that you need to. Having clear and transparent payroll reporting will ultimately help to boost your organization’s reputation and can help in the fundraising efforts.

Keep Track of Employee Hours

One of the reasons to invest in a nonprofit time tracking software is that it can help you keep track of employee hours. When you are running any type of nonprofit organization, you are going to rely heavily on the efforts put forth by your team members. A time tracking tool for nonprofits will be able to carefully track hours worked by each member of your team. They can then link up with your payroll reports to ensure everyone is paid on time. You can also use time tracking programs to better project your payroll costs, ensure proper organization, and manage overtime and other unexpected costs.

Organize Paid Time Off

While it is important that you invest in programs that can help ensure accurate and timely payroll and staffing reports, you also need to be able to calculate paid time off. Similar to working for for-profit organizations, employees of a nonprofit will accrue paid time off with each pay period. As this can be challenging to track on your own, using a time tracking program can be helpful. The best time tracking software for nonprofits will include leave management features, and be able to carefully calculate the amount of PTO each employee has. They can then use the same system to request and schedule their PTO use, which will then deduct the hours from their allotted balance.

Nonprofit Time Tracking Software

Ultimately, nonprofit organizations need to have proper timekeeping programs in place. When they have access to quality time tracking programs, it can help ensure that they are able to keep track of necessary payroll reports and stay in good standing with major donors. When you are in need of a time-keeping software program for your nonprofit organization, you should use the programs provided by Hour Timesheet. These offer a range of amenities and features that can make them a great option for any nonprofit organization.

a QuickBooks ProAdvisor Can Help With DCAA Compliance

How a QuickBooks ProAdvisor Can Help With DCAA Compliance

For any business, today, having good bookkeeping and accounting records in place is very important. This is particularly true for organizations that do business with the Department of Defense (DoD) and may be subject to a DCAA compliance audit. For those that are looking for support with this, working with a QuickBooks ProAdvisor can be a great option. These advisors can offer a range of services to help your business and remain in DCAA compliance.

What is a QuickBooks ProAdvisor?

QuickBooks continues to be one of the most popular accounting programs for businesses of all sizes. For those that would like to start using this program, finding a way to convert from existing accounting programs and integrate it into their business is very important. A QuickBooks Online ProAdvisor can help with this. They can offer a range of services to help you integrate your existing accounting program into QuickBooks and ensure you are getting as much out of it as possible.

What is DCAA Compliant Timekeeping?

The Department of Defense is a major organization that does business with many vendors across the world. Generally, they will provide payment for services that will include costs that you have incurred. This can include hours worked by yourself and other employees with your team. The process of DCAA compliant timekeeping involves properly tracking hours and accruing them to the right project while retaining all necessary records.

How Can a QuickBooks ProAdvisor Help?

If you are trying to improve your DCAA accounting practices, working with a QuickBooks ProAdvisor is a good idea. These professionals can offer various services that will ensure your accounting practices are up and running properly. This can include upgrading your accounting program to ensure you have a DCAA-approved accounting system that will properly account for your DCAA-related hours and all records are properly kept.

When Should Someone Hire a QuickBooks ProAdvisor?

There are various situations when hiring a QuickBooks ProAdvisor will be a good idea for your business. One situation will come if you start to enter into contracts with the DoD or other governmental agencies. The QuickBooks Advisor will help by giving you the support you need to establish your accounting processes to ensure they are DCAA compliant. Even if you are not entering into these contracts, a QuickBooks ProAdvisor can still be helpful as they can help you establish QuickBooks and integrate it into your business while ensuring you are using it as well as possible.
Hiring a QuickBooks ProAdvisor for your DCAA compliance needs can be a great idea. These services can help ensure that your accounting processes are up and running properly and that you are complying with any DCAA requirements. When you need to find a QuickBooks ProAdvisor and are looking for this support, working with Hour Timesheet is a great option. This company can offer various services with QuickBooks and other record-keeping needs to keep your company organized and efficient.