What to Expect from a DCAA Auditor: Navigating Compliance with Confidence

Do you know what to expect from a DCAA auditor? Do you know why you are audited? Do you know when you can expect an audit as a government contractor? Let’s discuss!

The Role of a DCAA Auditor

A DCAA auditor’s primary role is to ensure that government contractors are maintaining compliance with the Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS). They assess financial stability, review records, evaluate business systems, and perform various other tasks to confirm that taxpayers’ money is being used responsibly.

Understanding the Audit Process

Here’s a concise overview of what happens during a DCAA audit:

Notification: The DCAA auditor will provide advance notice of the audit and request specific documents.

Review: The auditor will review your financial management systems, accounting practices, and cost representations.

Interviews: The auditor may conduct interviews with key personnel to gain a deeper understanding of your business operations.

Report: After completion of the audit, the auditor will provide a report detailing their findings and any recommended actions for compliance.

The Floor Check: Part of the DCAA Audit

A floor check is an unannounced visit by a DCAA auditor to verify the accuracy of labor charges against government contracts. During a floor check, the auditor will:

  • Interview employees about their duties and tasks.
  • Review timecards or timesheets for accuracy.
  • Compare reported hours with actual work performed.

Enhancing Compliance with Hour Timesheet

Hour Timesheet is a DCAA compliant timekeeping software designed to streamline your compliance process. Here’s how we can help:

Efficient Record Keeping: Hour Timesheet ensures accurate and timely recording of labor hours, a crucial aspect assessed by DCAA auditors.

Audit Trails: Our software provides clear audit trails, making it easy to demonstrate compliance during an audit.

Security and Integrity:** With our robust security measures, rest assured that your data is secure and reliable.

To further support your DCAA compliance journey, Hour Timesheet collaborates with several industry-leading referral partners who specialize in DCAA audits. These partners offer a range of services and resources that can help you navigate audits with confidence:

1. Compliance Consulting Solutions: Our referral partner offers comprehensive consulting solutions for DCAA compliance— from guiding you in setting up compliant accounting systems to preparing you for the DCAA audit.

2. DCAA Compliance Webinars: Stay updated with the latest best practices and regulatory changes through our partner’s educational webinars specifically designed for government contractors.

3. Training and Educational Resources: Gain access to a wealth of knowledge through our partners’ training modules and resource libraries, designed to help you understand and comply with complex DCAA requirements.

4. Compliance Software Solutions: Our partners provide DCAA compliant software solutions, designed to seamlessly integrate with Hour Timesheet, further enhancing your ability to maintain compliant records.

In Summary

In conclusion, understanding the role of a DCAA auditor, the audit process, and the specifics of a floor check are essential for government contractors. Equipping yourself with a tool like Hour Timesheet can significantly ease your journey towards DCAA compliance.

Ready to simplify your DCAA compliance process?

Contact us today to learn more about Hour Timesheet.

Timekeeping for Government Contractors

In addition to the Department of Defense (DoD), several other federal government agencies require Timesheets for Government Contractors because they also utilize taxpayers’ funds and need to ensure the proper management of those funds. These agencies include the Department of Energy (DOE), National Aeronautics and Space Administration (NASA), and the Department of Health and Human Services (HHS). Each of these agencies, while having specific requirements, follows the fundamental principles of DCAA compliance to ensure transparency, accuracy, and fairness in the utilization of government funds.

Why Government Contractors Need Specialized Timekeeping

Government contracts require meticulous record-keeping and strict adherence to DCAA rules. Standard timekeeping solutions may lack necessary features or be too complex for daily use. This is why a specialized tool like Hour Timesheet, tailored for government contractors, is crucial.

What Type of Contracts are Applicable to DCAA Compliance?

Contractors working on a variety of contract types may need to prepare for a DCAA audit. These include, but are not limited to:

Fixed-Price Contracts: These contracts involve a set price for the delivered product or service. They’re often used when the costs and the project scope are well-defined. Contractors should maintain accurate records and prove that costs were reasonable and in line with what was proposed.

Cost-Reimbursable Contracts: Cost-plus contracts, incentivized contracts, and similar types fall under this category. They reimburse the contractor for approved costs and may provide additional payment to incentivize performance. Strict tracking of costs is imperative here to comply with DCAA regulations.

Time-and-Materials (T&M) Contracts: These contracts are used when it’s not possible to estimate the extent or duration of the work accurately. The contractor is paid based on per-hour labor rates and the cost of materials. Accurate timekeeping, like what Hour Timesheet provides, is crucial for these contracts.

Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts: These contracts provide for an indefinite quantity of services or supplies during a fixed period. Contractors must be ready to show that their costs were reasonable and aligned with contract terms.

Remember, regardless of the contract type, maintaining compliant and accurate timekeeping records is vital for a successful DCAA audit.

DCAA Compliant Timekeeping by Hour Timesheet

Hour Timesheet is a specialized digital timekeeping solution developed particularly for government contractors. It’s designed to meet the rigorous standards of DCAA compliance, simplifying the process of maintaining accurate, verifiable records of work hours, expenses, and project costs. With an intuitive interface and robust features such as real-time monitoring, audit-ready reports, and automated overtime calculations, Hour Timesheet significantly reduces the risk of non-compliance. Ultimately, this powerful tool enables contractors to focus more on their core work and less on administrative tasks, thereby improving productivity and efficiency.


DCAA Compliance: Hour Timesheet comes with built-in DCAA compliance features, ensuring all time records meet government standards. You can rest easy knowing your audit trail is secure and accurate.

User-Friendly Interface: With its intuitive design, Hour Timesheet is easy to use. Employees can quickly log their hours, even from mobile devices, making it simple to track time across various projects.

Efficient Payroll Processing: Hour Timesheet streamlines payroll calculations, reducing errors and saving time. It integrates with popular payroll providers, facilitating smooth data transfer.

Robust Reporting: Get real-time insights into labor costs, project progress, and more. Hour Timesheet’s powerful reporting tools help you make informed decisions to optimize your operations.

Audit Trail Features: Hour Timesheet maintains a detailed audit trail, which is crucial during DCAA audits. It records all time entry edits, deletions, and approvals, providing complete transparency.

Referral Partners

Hour Timesheet’s referral partners, who specialize in DCAA compliance, can provide significant advantages to contractors. These partners have a deep understanding of DCAA guidelines and can offer expert advice to ensure contractors stay within compliance boundaries. They can help to fine-tune the timekeeping process, making sure that all recorded data is accurate and meets DCAA standards. By providing training and support on using Hour Timesheet, these partners can ensure contractors are utilizing all the tool’s features effectively. Additionally, these partners can assist with audits by helping contractors prepare and by verifying all timesheet records are in order. The collective expertise of Hour Timesheet and its referral partners provides an invaluable safety net for government contractors, helping them navigate the complexities of DCAA compliance with confidence.

In conclusion, Hour Timesheet simplifies the complex world of DCAA compliance, helping you focus on what you do best. Its user-friendly interface, robust reporting features, and reliable audit trail capabilities make it an indispensable tool for government contractors. We invite you to take advantage of our free trial and experience the benefits of Hour Timesheet firsthand. To gain access, simply sign up on our website. So why wait? Start your journey towards hassle-free DCAA compliance with Hour Timesheet today.

Planning to Update Your Timekeeping Software Tool in 2024?

Wondering when it’s the right moment to upgrade your timekeeping software tool? If any of the following four points resonate with you, then this article is a must-read!

  1. Inefficient Manual Processes: If your current timekeeping system tool requires significant manual inputs and adjustments, leading to inefficiencies and increased risk of errors, it’s time for an update.
  2. DCAA Audit Failures: Regular failures in DCAA audits due to non-compliance indicate that your software is not up to date with current DCAA rules and regulations, necessitating a change.
  3. Poor Customer and Technical Support: If your vendor is unresponsive or lacks the expertise to quickly resolve software issues, it hampers productivity and can lead to significant time losses. A robust, reliable support system is crucial for smooth business operations, indicating the need for a software upgrade.
  4. Poor User Experience: If your employees find the software challenging to use, leading to low usage or data inaccuracies, it’s a clear sign you need a more user-friendly, DCAA compliant timekeeping tool.

Planning Your Transition

Before you start looking at new software, identify your specific needs. What features are essential for your operations? What issues have you encountered with your current system?

  1. Functionality: Determine the core features required in your new timekeeping software.
  2. Usability: Consider the ease of use for both managers and employees.
  3. Integration: Ascertain its compatibility with other software already in use.
  4. Compliance: Ensure the software meets all necessary industry and legal regulations.
  5. Scalability: Look for options that can grow with your business.
  6. Support: Check if the vendor offers adequate technical and after-sales support.
  7. Cost: Calculate the total cost of implementation, including software, training, and support costs.
  8. Data Security: Understand the measures the software employs to protect your data.
  9. Reporting: Examine the types of reports the software can generate as this will aid in business decision making.
  10. Vendor Reputation: Finally, conduct research on the software vendor’s reputation in the market.

Research Timekeeping Software Tools

Once you’ve identified your needs, begin researching potential solutions. Look for software that is designed specifically for the GovCon industry, as this will best meet your compliance and operational needs.

  1. Deltek Costpoint: A renowned name in the GovCon industry, Deltek Costpoint offers comprehensive solutions for project accounting, workforce and talent management, and billing and revenue recognition. The DCAA compliant timekeeping module is designed to provide accurate, real-time labor data, enabling users to effortlessly meet government requirements.
  2. SpringAhead: Designed with government contractors in mind, SpringAhead offers robust, cloud-based timekeeping and expense tracking solutions. Its DCAA compliant module focuses on ease of use, secure data management, and seamless integration with popular accounting and project management systems. With real-time visibility into labor data and comprehensive reporting options, SpringAhead helps ensure accuracy and compliance in every project.
  3. Hour Timesheet: A trusted solution in the GovCon community, Hour Timesheet provides a DCAA compliant timekeeping system that’s both user-friendly and robust. Its features include automated timesheet notifications, real-time labor cost reporting, and secure data protection. Its streamlined interface simplifies time tracking, while ensuring adherence to stringent government regulations. The software is easily integratable with popular payroll and accounting systems, making it a versatile choice for government contractors.

Plan the Transition

The transition to a new timekeeping software tool involves a structured approach to ensure minimal disruption to operations and seamless integration into current workflows.

  • System Configuration: In this phase, the software is set up to meet your specific needs. This could involve configuring settings, establishing user roles and permissions, and integrating the software with other systems you currently use.
  • Data Migration: Once the software is configured, the next step is to transfer all relevant data from your old system to the new one.
  • Training: Training is a pivotal part of the implementation process.
  • Go-Live: With training complete, it’s time to switch to the new system for daily operations. It’s advisable to have a support team on hand during the initial days of the transition to address any issues that may arise.
  • Use Product Support as a Resource: Remember, successful implementation requires meticulous planning, open communication, and ongoing support. Your software vendor is a valuable resource during this process, so don’t hesitate to seek their expertise as needed.

Getting Assistance

For a successful transition to a DCAA compliant timekeeping software solution before January 1, 2024, consider partnering with an experienced consultant. Here are some additional resources to help.

  1. Hour Timesheet is an excellent place to start your search for consultants. Their partners are well-versed in Hour Timesheet’s DCAA compliant timekeeping software tool and can provide you with the guidance necessary for a seamless transition. They specialize in helping government contractors achieve compliance and operational efficiency, making them a reliable choice for your DCAA timekeeping and business needs.
  2. The DCAA website: Here you will find links to various resources that can be helpful for many small businesses that are interested in getting into federal contracting​.
  3. Federal Acquisition Regulation (FAR): The FAR provides uniform acquisition policies and procedures for use by all Executive agencies.

In Conclusion

Don’t wait until the deadline is upon you . Consider the resources mentioned above and engage an expert to ensure a smooth transition today for your DCAA timekeeping needs!

Start your Hour Timesheet Free Trial today!

Sample DCAA Compliant Timekeeping Policy

Our clients frequently request our assistance in developing a DCAA Compliant Timekeeping policy to include in their official handbook. Below is a sample policy that addresses all the necessary elements outlined on the DCAA website.

DCAA Compliant Timekeeping Policy

This document outlines our company’s timekeeping policy to ensure we meet the Defense Contract Audit Agency’s (DCAA) standards. Our policy is designed to maintain accuracy, consistency, and compliance in our timekeeping procedures.

Policy Statement

Our company is committed to adhering to DCAA requirements for timekeeping. We require all employees to record their time accurately and promptly using our DCAA compliant time tracking software, Hour Timesheet.

Policy Guidelines

Time Recording: Employees must record their time daily, inputting start and end times for each task or project.

Accuracy: Employees are responsible for ensuring the accuracy of their own timesheets. Any errors should be promptly corrected and noted.

Supervisor Approval: All timesheets must be reviewed and approved by a supervisor each pay period.

Changes and Corrections: Any changes to a timesheet must be made by the employee with a note explaining the reason for the change.

Audit Trail: We will maintain an audit trail of all timekeeping records for a minimum of two years.

Training: All employees will receive training on DCAA compliant timekeeping procedures.

Compliance: Non-compliance with this policy may result in disciplinary action, up to and including termination.

We trust that all employees will adhere to these guidelines to help us maintain DCAA compliance. For any questions or concerns about the timekeeping policy, please reach out to your supervisor or the HR department.

Remember, keeping accurate time is not just a policy—it’s a critical part of our commitment to compliance, transparency, and organizational efficiency.

Decades of Experience with Hour Timesheet

Hour Timesheet holds a long-standing commitment to meeting the highest standards of DCAA compliance. The software is specifically designed to align with the DCAA requirements, offering features like daily time recording, accuracy checks, supervisor approval mechanisms, detailed change logs, and a robust audit trail for a minimum of seven years. For additional assistance with your DCAA Compliant Timekeeping Policy, check our our Partner’s page

Customer Support at Hour Timesheet – Above and Beyond!

Hour Timesheet’s customer support team is dedicated to exceeding expectations. We do not just aim to solve issues; we strive to provide comprehensive guidance that empowers our users. Our team is not only technically proficient, but they also have a deep understanding of DCAA compliance requirements. This unique combination allows them to solve your problems with great efficiency while ensuring you remain in the compliance zone.

We stand by our commitment to provide a support experience that goes above and beyond. Whether you have a question, encounter an issue, or need guidance on DCAA compliance, our customer support team is just a call or click away. At Hour Timesheet, we believe that great customer support is not just about resolving issues, but about building a partnership that contributes to your organization’s success.

Sign Up for a Demo

Seeing is believing. We invite you to sign up for a demo, so you can experience firsthand the benefits of Hour Timesheet. Not only will you get a sense of its user-friendly interface and robust features, but you’ll also understand why we trust Hour Timesheet for our DCAA compliant timekeeping.

Are you preparing for a DCAA 1408 Review?

A DCAA 1408 review, also known as a Pre-award Accounting System Audit, is a process conducted by the Defense Contract Audit Agency (DCAA) to evaluate the design and operational efficiency of a contractor’s accounting system before awarding any cost-reimbursement or other high-risk contracts.

Key components of a Pre-award Accounting System Audit include:

Accounting System: The DCAA will evaluate the adequacy of the contractor’s accounting system in tracking costs applicable to the proposed contract.

Applicable costs, as reviewed in a DCAA 1408 audit, generally consist of direct and indirect costs. An example of a direct cost is the salaries of employees who are involved in manufacturing a product or delivering a service directly related to the contract. This cost is easily traceable to a specific contract. An example of an indirect cost, on the other hand, could be overhead costs such as rent or utilities for the company’s facilities. These costs cannot be directly linked to a particular contract but are necessary for the overall operation of the business.

Internal Controls: The DCAA will assess the effectiveness of internal controls in detecting errors, fraud, and non-compliance.

Examples of internal controls include segregation of duties, where responsibility for related activities is divided among different people to minimize the risk of error or fraud. Another control is the physical audit of assets, wherein an organization’s physical inventory is periodically checked against the accounting records. Additionally, there are document controls such as prenumbered invoices to track and record transactions. Finally, access controls are essential, involving the use of passwords and other authentication methods to limit access to financial and operational systems. These controls are crucial for maintaining the integrity of an organization’s financial and operational information and minimizing risk.

Labor and Timekeeping: The DCAA will examine the contractor’s labor and timekeeping practices to ensure they meet DCAA standards.

  1. Daily Timekeeping: Record employee labor hours daily. Each employee should record their time spent on individual tasks or projects.
  2. Time Sheet Approval: Require both employee and supervisor signatures on timesheets. This practice ensures responsibility and accuracy in reported work hours.
  3. Clear Labor Charging Instructions: Provide clear guidelines to employees on how to charge labor costs. Clear and concise instructions help prevent mischarges and errors.
  4. Record Changes: Maintain a record of any changes made to the timesheet. This includes noting the reason for the change and who authorized it.
  5. Annual Training: Conduct annual training for employees on proper timekeeping procedures. Regular training ensures that all employees understand and comply with DCAA timekeeping standards.

Indirect Cost Allocation: The DCAA will review the contractor’s method for allocating indirect costs to ensure it is equitable and consistent.

Indirect costs, as the name implies, are expenses that are not directly attributable to a specific contract but are necessary for the overall running of the business. These costs are spread out across all projects and functions of the company. Here are some examples:

Financial Capability: The DCAA will assess the contractor’s financial health to determine if they are financially capable of performing the contract.

The purpose of a DCAA 1408 review is to protect the interests of the government by ensuring that contractors have the necessary systems and practices in place to manage government funds effectively and transparently. It is a crucial step towards becoming a government contractor.

Hour Timesheet

Hour Timesheet can assist significantly in preparing for a DCAA 1408 review. This cloud-based timekeeping software is specifically designed to meet DCAA standards. For labor and timekeeping, Hour Timesheet automatically records employee work hours on daily tasks, significantly reducing the risk of errors. The software requires both employee and supervisor signature confirmations, ensuring responsibility and accuracy. It also allows for records of any timesheet changes, including reasons and authorizations. With Hour Timesheet, you can provide clear labor charging instructions and conduct annual timekeeping procedure training. Furthermore, Hour Timesheet’s robust features support indirect cost allocations and provide a transparent, auditable trail of financial capabilities, further enhancing your readiness for a DCAA 1408 review.

Start your free trail today

Best Practices for Conducting an Internal Timekeeping Audit

dcaa compliance

As a government contractor, the Defense Contract Audit Agency (DCAA) compliance is a crucial part of your business operation. One key aspect of this compliance is accurate and reliable timekeeping. To ensure you’re ready for a DCAA audit, conducting an internal timekeeping audit is a best practice that can help prepare your business. Here are some steps to guide you through the process:

Establish Clear Timekeeping Procedures

Your first step towards DCAA compliance is to outline clear and thorough timekeeping procedures. These procedures should clearly lay out expectations for every employee, detailing how and when they should record their hours. The more specific your procedures, the easier it will be for employees to comply. Here’s what these documents should typically include:

  1. Clear Guidelines: The procedures should clearly state how and when employees are expected to record their time. This includes the start and end times of work, as well as the beginning and ending times of each meal or break period1.
  2. Responsibility: It’s important to clarify who is responsible for recording and approving time records. In many cases, both the employee and supervisor must approve timecards.
  3. Deadline for Submission: Your procedures should include a deadline for when timesheets need to be submitted for payroll processing.
  4. Correction Procedures: Provide a process for making corrections to time records, including who can make these changes and how they should be documented.
  5. Training: Regular training on the timekeeping policy ensures that all employees understand the procedures and their importance.
  6. Consequences for Non-Compliance: Outline the potential consequences if employees fail to follow the timekeeping procedures.

Implement Regular Training on DCAA Compliance

Regular training on DCAA guidelines and best practices is essential to ensure ongoing compliance. This training should cover your timekeeping procedures, DCAA requirements, and any updates or changes in these areas.

Monitor Compliance

Monitoring the compliance of your staff with your timekeeping procedures is a very effective method of preparing for a DCAA audit. Regularly check timesheets and records to ensure that they align with DCAA requirements.

Conduct Internal Audits

Performing internal audits is a critical step in preparing for a DCAA audit. These audits should review your company’s timekeeping procedures and practices. Look for any discrepancies or areas of non-compliance and address them promptly.

Review and Improve

After conducting an internal audit, take the time to review the results and make necessary improvements. This might involve refining your timekeeping procedures, providing additional training, or implementing new controls.

By following these best practices, you can ensure that your timekeeping practices meet DCAA standards and that you’re well-prepared for any upcoming audits.

Audit requirements include a detailed review of your records to ensure accuracy and transparency. With Hour Timesheet’s features, you can effortlessly track and record your employees’ work hours, ensuring full compliance with DCAA standards.

Hour Timesheet and DCAA Compliance

Hour Timesheet offers several benefits for government contractors:

  • Streamlined Timekeeping: Our software simplifies time tracking, making it easy for employees to log their hours and for managers to oversee and approve these entries.
  • DCAA Compliance: Hour Timesheet has been designed with DCAA compliant timekeeping in mind, thus easing the compliance burden on your business.
  • QuickBooks Integration: Hour Timesheet seamlessly integrates with QuickBooks, allowing for effortless payroll management.
  • Mobile Accessibility: With our mobile timekeeping app, employees can log their hours from anywhere, at any time, further simplifying the time tracking process.

Remember, DCAA compliance isn’t just about passing an audit—it’s about maintaining accurate and reliable records that reflect the true costs of your government contracts. By investing time and effort in these best practices, you’re investing in the success of your business

Start your Hour Timesheet free trial today!

DCMA and Compliant Timekeeping: A Guide for Government Contractors

As a government contractors, understanding the role of the Defense Contract Management Agency (DCMA) and the importance of compliant timekeeping is crucial. This guide aims to help you navigate these areas effectively.

Understanding the Defense Contract Management Agency (DCMA)

The Defense Contract Management Agency is a crucial component in the government contracting sphere. DCMA ensures that government contractors deliver quality products and services, on time, at projected costs, and in compliance with all contract terms and conditions. The agency oversees contracts from inception to completion, providing a range of services, including cost analysis, quality assurance, contract audits, and financial advisory services.

The DCMA works closely with the Defense Contract Audit Agency (DCAA), which is responsible for auditing Department of Defense (DoD) contracts. The DCAA ensures contractors are adhering to federal regulations, including those related to compliant timekeeping.

Importance of Compliant Timekeeping

Compliant timekeeping is a critical aspect of meeting DCAA requirements. With accurate and reliable timekeeping practices, you can ensure:

Accurate billing: Compliant timekeeping helps you bill correctly for the hours worked.

Audit readiness: If the DCAA audits your contract, accurate records will be essential.

Compliance: DCAA-compliant timekeeping helps maintain your contract’s integrity and avoid penalties.

How DCMA and Compliant Timekeeping Work Together

The DCMA and DCAA-compliant timekeeping are intrinsically linked. The DCMA monitors contract performance and compliance, while the DCAA audits contractors to ensure they adhere to regulations, including those related to timekeeping.

Here’s how they work together:

Contract Monitoring: The Defense Contract Management Agency oversees contracts, ensuring contractors meet all obligations, including those related to timekeeping.

Audits: The DCAA conducts audits, focusing on areas like compliant timekeeping. They verify that contractors accurately record and bill time.

Compliance Enforcement: If a contractor fails to maintain DCAA-compliant timekeeping, the DCMA may take corrective action, including penalties.

In this context, it becomes clear that mastering DCAA-compliant timekeeping and understanding the role of the Defense Contract Management Agency are essential for new government contractors.

Make Compliance Easier with Hour Timesheet

Navigating the complexities of DCAA-compliant timekeeping can be challenging. That’s where Hour Timesheet comes in. Our solution simplifies DCAA-compliant timekeeping, making it easier for you to meet the Defense Contract Management Agency’s requirements.

With Hour Timesheet, you can:

Easily record and track timeGenerate detailed reports
Ensure audit readinessSimplify compliance

Sign up for a 30-day free trial of Hour Timesheet and experience the difference for yourself.

A Guide to DCAA Audits for Government Contractors

What to Look for in a DCAA Audit

Are you a government contractor preparing for a DCAA audit? The Defense Contract Audit Agency (DCAA) ensures that government contracts are executed in compliance with regulations and guidelines. It’s essential to be well-prepared and understand what auditors will be looking for during the process. In this blog post, we’ll provide an overview of what to expect in a DCAA audit and highlight key items auditors will want to see.

1. Understanding the DCAA Audit Process

DCAA audits can vary in timeline and scope depending on various factors. Each audit is tailored to assess specific areas of compliance and risk assessment. It’s crucial to anticipate that auditors will evaluate your organization’s financial records, accounting systems, labor charging processes, and more.

2. Essential Items Auditors Will Want to See

During a DCAA audit, auditors will thoroughly examine several key areas. Here are some essential items that auditors will likely request:

Timekeeping Records**: Accurate and detailed timekeeping records that demonstrate employees’ hours spent on different tasks or projects are crucial. This helps ensure compliance with labor charging requirements.

Labor Distribution Reports**: These reports should provide a breakdown of labor costs by employee and project, allowing auditors to verify proper allocation of labor charges.

Indirect Cost Rate Calculations**: Contractors must accurately calculate and maintain indirect cost rates for proper allocation of indirect expenses. Auditors will review the methodology and supporting documentation behind these calculations.

Contract Files and Supporting Documentation**: Auditors will want to see complete contract files, including all relevant agreements, modifications, invoices, and backup documentation to support the costs claimed.

Policies and Procedures Documentation**: Having well-documented policies and procedures that align with DCAA regulations is crucial. Auditors will review these documents to ensure compliance and consistency in the contractor’s processes.

Incurred Cost Submissions**: For contractors with flexibly priced contracts, auditors will review incurred cost submissions (ICS) to verify costs incurred and claimed against the contract.

3. Desired Results and Compliance

The DCAA aims to ensure that government contracts are executed efficiently, fairly, and in compliance with relevant regulations. By conducting audits, the agency seeks to verify that contractors’ financial records, cost accounting practices, and labor charging align with contractual obligations.

4. Simplify Your DCAA Audit Process with Hour Timesheet’s DCAA Compliant Timekeeping Software

To streamline your timekeeping and ensure compliance with DCAA requirements, we recommend exploring Hour Timesheet‘s DCAA compliant timekeeping software. With its user-friendly interface and advanced features, it simplifies the process of tracking employee hours, generating accurate reports, and maintaining detailed records—all in line with DCAA regulations.

Ready to simplify your DCAA audit process and ensure full compliance? Why not take our Hour Timesheet’s DCAA compliant timekeeping software for a spin? We’re offering a 30-day free trial with no strings attached. Experience firsthand how our powerful tool can transform your timekeeping practices and streamline your audit process.


In conclusion, understanding what to expect in a DCAA audit and having the necessary items readily available are crucial for government contractors. By following best practices, maintaining meticulous records, and utilizing tools like Hour Timesheet’s DCAA compliant timekeeping software, you can navigate the audit process with confidence.

Remember, being prepared and organized not only simplifies the audit but also increases your chances of passing with flying colors.

Sign up today for a free trial of Hour Timesheet

Ask the Experts

If you need assistance in preparing for a DCAA audit or help setting up your accounting software, consider turning to our highly qualified partners at Hour Timesheet. Our partners bring varied expertise and can provide tailored solutions to meet your specific needs. To learn more about how we can support you and to explore our partners’ offerings, visit our Partners Referral Program page. As always, our primary aim is to help you navigate the audit process with ease and confidence.

Disclaimer: This blog post provides general guidance and does not substitute professional advice. For specific inquiries related to your DCAA audit, consult with industry experts or DCAA directly.


Hour Timesheets’ Seamless Integration with ADP Run and ADP Total Source

ADP is a well-known and trusted payroll solution, utilized by countless clients on a daily basis. While ADP excels in handling payroll tasks, it’s important to note that they do not position themselves as experts in DCAA compliance. Organizations seeking DCAA compliance should consider exploring alternative timekeeping software providers that align more effectively with the DCAA’s requirements and guidelines. Whether your organization is currently utilizing ADP or contemplating a future transition, it would be beneficial for you to explore Hour Timesheet. It is a DCAA-compliant software solution designed for efficient time and attendance management while meeting all the FAR requirements for time tracking.

Effortless Export of Payroll Data: With Hour Timesheets’ integration with ADP Run and ADP Total Source, accountants can effortlessly export timekeeping data to these platforms. This integration eliminates the need for manual data entry and reduces the chances of errors during the transfer process. You can now bid farewell to time-consuming spreadsheets and enjoy a streamlined payroll process.

DCAA Compliance: Hour Timesheets understands the unique requirements of clients who need to adhere to the Defense Contract Audit Agency (DCAA) regulations. By using Hour Timesheets’ DCAA compliant timekeeping software, combined with the ADP timekeeping solution, accountants can ensure accurate and detailed records that comply with government contract requirements.

Improved Accuracy: Timekeeping errors can have far-reaching consequences, impacting both employees and employers. By integrating Hour Timesheets with ADP Run and ADP Total Source, accountants can reduce the risk of inaccuracies. The seamless data transfer ensures that employee hours, overtime, and other relevant details are accurately reflected in the payroll system.

Enhanced Efficiency: The integration of Hour Timesheets with ADP Run and ADP Total Source leads to improved efficiency in managing payroll. Accountants can save valuable time by eliminating the need to manually input data into multiple systems. This automation allows for a more streamlined process, enabling you to focus on higher-level tasks that require your expertise.

Simplified Payroll Management: By leveraging Hour Timesheets’ ADP timekeeping integration with Run and Total Source, accountants can simplify their payroll management. The software eliminates the need for duplicate data entry, reducing the chances of errors and improving overall accuracy. This integration also ensures that all necessary information is seamlessly transferred, making the payroll process smooth and hassle-free.

Project Management: Hour Timesheet allows users to easily record time entries using project codes. This feature offers valuable insights for government contractors who need to track resources based on job codes for different types of contracts when working with the federal government.

Employees and 1099 contractors: Hour Timesheet allows both employees and 1099 contractors to track their time, ensuring full resource accountability for the entire team. This comprehensive solution provides valuable insights, not only for your W-2 employees but also for contractors and the company as a whole.

Integration with QuickBooks: Hour Timesheet offers seamless integration with QuickBooks, catering to clients who rely on QuickBooks for their accounting needs. Whether you use QuickBooks Online or QuickBooks Desktop, our platform allows you to effortlessly export timesheet data for invoicing and reporting purposes. Additionally, you can easily export payroll data to ADP for streamlined payroll management.

In conclusion, Hour Timesheets is a trusted software solution for clients in need of a DCAA compliant timekeeping software solution, particularly those who outsource their payroll. Its integration with ADP Run and ADP Total Source simplifies and streamlines the payroll process, offering improved efficiency, accuracy, and compliance. Embrace the power of automation and eliminate manual tasks to focus on more strategic accounting endeavors.

Your first step towards DCAA compliant, hassle-free timekeeping starts here.

Sign up for a free trial today and witness the transformation in your timekeeping process.

*Disclaimer: ADP Run and ADP Total Source are registered trademarks of ADP. Hour Timesheets is not affiliated with or endorsed by ADP.

Streamline Your GovCon Timekeeping with Hour Timesheet

As a business who focuses on government contracting, you understand the critical importance of DCAA compliance in the world of GovCon timekeeping. Accurate and reliable timekeeping is not just a requirement; it is the foundation of your success as a government contractor. In this blog post, we will explore the significance of DCAA compliant timekeeping software and how Hour Timesheet can revolutionize your GovCon timekeeping processes.

The Impact of DCAA Compliance in GovCon Timekeeping

Maintaining DCAA compliance is crucial for GovCon contractors. It ensures transparency, accountability, and credibility in your timekeeping practices. By adhering to DCAA guidelines, you avoid potential penalties, protect your contracts, build trust with government agencies, and position your business for future opportunities.

Introducing Hour Timesheet: Your Solution for GovCon Timekeeping

When it comes to choosing a timekeeping software that meets DCAA compliance requirements, Hour Timesheet stands out as the top choice forGovCon Timekeeping software tools. Here’s why:

Streamlined Processes for Enhanced Efficiency

Hour Timesheet streamlines your timekeeping processes, saving you valuable time and effort. With its intuitive interface and user-friendly design, your employees can effortlessly track their hours, ensuring accurate and detailed records for each government project. This streamlining eliminates the need for manual calculations, reduces errors, and enhances operational efficiency.

Ease of Use for Seamless Adoption

One of the key benefits of Hour Timesheet is its ease of use. We understand that time is precious, especially in the fast-paced GovCon industry. That’s why we’ve designed Hour Timesheet to be user-friendly and straightforward, minimizing the learning curve for your team. With minimal training required, your employees can quickly adapt to the software, ensuring seamless adoption and immediate productivity.

Affordability without Compromising Quality

We recognize that cost is a significant factor for GovCon contractors. That’s why Hour Timesheet offers a cost-effective solution without compromising on quality. Our simple pricing plans cater to businesses of all sizes, ensuring that you get the most value for your investment. By choosing Hour Timesheet, you not only meet GovCon Timekeeping requirements but also save money in the process.

Robust Reporting for Comprehensive Insights

Hour Timesheet provides robust reporting capabilities that empower you to make data-driven decisions. Generate detailed reports that offer insights into employee hours, project allocations, and billing information. These reports are invaluable during DCAA audits and reviews, providing comprehensive documentation of your timekeeping practices. With Hour Timesheet, you have the tools to demonstrate compliance with ease.

Make the Switch to Hour Timesheet Today

If you’re looking to streamline your GovCon timekeeping processes, ensure DCAA compliance, and save time and money, Hour Timesheet is your ideal solution. Empower your team with an intuitive and efficient timekeeping software that is designed specifically for government contractors.

Visit our website at www.hourtimesheet.com to learn more about Hour Timesheet and sign up for a free trial. Experience the benefits firsthand and see why countless GovCon contractors trust Hour Timesheet for their timekeeping needs.

Remember, accurate and DCAA-compliant timekeeping is not just a requirement; it’s the key to your success as a government contractor. Choose Hour Timesheet and unlock the potential for seamless timekeeping processes, enhanced compliance, and greater efficiency in your GovCon endeavors.

Start your Free Trial today of the industry’s leading GovCon Timekeeping Software