DCAA Timekeeping Requirements

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DCAA Timekeeping Requirements
  • Authorized Charge Codes

    Restrict employees to only charge to codes they need.

  • Reason Required

    System requires employees to enter a reason for late timesheet entries.

  • Timesheet Audit Trail

    All timesheets contain a detailed audit trail that captures every change made to a timesheet.

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DCAA Timekeeping Guidelines

Timekeeping continues to be a hot item for key government contract regulators including DCAA Timekeeping Compliance. Adequate timekeeping practices are crucial to successfully securing or maintaining an adequate government contract accounting system. Often deficient timekeeping is the reason for contractors’ failing DCAA accounting system audits.

Why Use Hour Timesheet instead of QuickBooks for DCAA Timekeeping Compliance?

  • Detailed audit trail of all timesheet entries - Hour Timesheet contains an activity log that tracks the username, IP address and a time and date stamp of all entries made to the timesheet.
  • Automated daily timesheet reminders - Employees who forgot to complete a daily entry will receive an automated reminder
  • Custom settings - timesheet settings can accommodate irregular work schedules such as 9/80 or an 8-day work week.
  • Multiple supervisor signatures - Hour Timesheet allows for multiple manager signatures to any employee timesheet. Employees in a cross functional (matrix) organization can have each manager approve the timesheet.
  • Authorized charges - Hour Timesheet includes the ability to limit employees to only see charge codes they are authorized to charge to. Limiting what the employee can see on the timesheet eliminates the possibility of employees charging to wrong codes.
  • Reason required - employees who don't enter time daily can be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing a previously entered data on a timesheet
  • Correction timesheet process - Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction timesheets are created.

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Custom Mapping

Sync with payroll

With a click of a button, Hour Timesheet syncs all of your data with QuickBooks, ADP, Paychex and more. Enter new employees, job codes, and project info in payroll and use the sync tool to populate the same data into Hour Timesheet. <<more>>

Custom Settings

Are what we do best

Need to restrict employees from entering hours worked in advance? Do you need to send daily reminders? Do you need to limit what employees charge to on the timesheet? No problem. <<more>>

Custom Compliance

Preparing for an audit?

If your firm is looking for timesheet management software that will ensure you pass a DCAA Compliance audit, look no further.  Our experts will make sure your compliance needs are covered.  <<More>>

Custom Integrations

Need multiple exports?

We understand organizations aren't cut from the same mold, that's why our software lets you define your integration needs. Hour timesheet  lets you connect with just about anyone anywhere. <<More>>

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Approve employee timesheets. One click...your done!

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How It Works

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  • Job Tracking
  • Alerts
  • Reports
  • DCAA Compliance
  • Manager Approvals
  • Leave Tracking
  • Payroll Integration


$3 per user
  • Job Tracking
  • Alerts
  • Reports
  • DCAA Compliance
  • Manager Approvals
  • Leave Tracking
  • Payroll Integration

No support fees, no setup fees, no contract

10-user minimum


Key features

Everything your organization needs for custom timekeeping software

Custom Alerts

System generated emails will alert users with missed punches, overtime usage, correction timesheets & manager approvals.

Custom Pay Codes

Hourly, salary, overtime, leave, uncompensated, shift premiums, holiday and even birthday pay.

Custom Integration

Out-of-the-box exports include QuickBooks, Deltek, ADP, Paychex, Sage, Microsoft Dynamics. Need something else? Give us the file spec and we'll give you the data.

Custom Work Week

Sometimes we don't get to control our timesheet period...our customers do. That's no problem for us. Choose from weekly, bi-weekly, semi-monthly, monthly, or an 8-day timesheet.

Custom Compliance

Rest assured that our experts with over 20 years of industry experience will make sure you are covered. DCAA Compliance, 508(c) audits, ACA compliance and more.

Custom Work Flow

Our detailed back-end business logic can ensure that your employees don't make mistakes. Stop the timekeeping errors before they happen...not after!


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