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DCAA Timekeeping Requirements

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DCAA Timekeeping Requirements
  • Authorized Charge Codes

    Restrict employees to only charge to codes they need.

  • Reason Required

    System requires employees to enter a reason for late timesheet entries.

  • Timesheet Audit Trail

    All timesheets contain a detailed audit trail that captures every change made to a timesheet.

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DCAA Timekeeping Guidelines

Employee Timekeeping continues to be a hot item for key government contract regulators including DCAA Timekeeping Compliance. Adequate timekeeping practices are crucial to successfully securing or maintaining a government contract. Often deficient timekeeping is the reason for contractors’ failing DCAA accounting system audits.

Please refer to the features below that make Hour Timesheet a perfect fit for your DCAA compliant timekeeping needs.

Detailed audit trail of all timesheet entries

Detailed Timesheet Audit Trail screenshot

The Hour Timesheet audit trail contains an detailed activity log. This log includes the username, IP address and a time and date stamp of all entries made to the timesheet, capturing both hours worked and paid time off entries.


Automated daily timesheet reminders

DCAA compliance states that employees must enter and record time daily. Hour Timesheet will send employees who forgot to enter hours worked each day an automated reminder.


Track Indirect (non-billable) time

Track Indirect Hours

DCAA requirements state that all hours must be tracked in a compliant timekeeping system. Hour Timesheet allows users to track both direct and indirect cost entries within the time sheet. Assign non-billable codes to users. G&A, Overhead, B&P, Business Development.


Multiple supervisor signatures

Manager Timesheet Approvals

In order to comply with applicable regulations, 2 signatures are required on each timesheet. One at the employee level (employee submittal) and a 2nd at the supervisor level. Hour Timesheet allows for online signatures at both the employee and manager levels of an organization.


Authorized charges
Employee Authorized Charges

Hour Timesheet includes the ability to limit employees to only see charge codes they are authorized to work on. This feature is accessible to both full time employees and time sheet information for contractors (subcontractors and 1099's)


Reason required

Hour Timesheet Reason Required

Employees who don't enter time daily will be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing previously entered data on a timesheet.


Correction timesheet process

Correction Timesheet Process

Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction time sheets are created.


Need some help with setting up your accounting software?  Ask one of our many referral partners.

Check out our listing in the Apps for QuickBooks Desktop Marketplace website.

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Approve employee timesheets. One click...you're done!

How It Works

Hour Timesheet features & benefits

Employee timekeeping solution for your business

Compliant Software

We have you covered. DCAA, 508(c) audits, Non-Profits & FLSA.

Payroll Integration

Hour Timesheet exports to QuickBooks, Deltek, ADP, Paychex, Insperity and more.

Enforce Polcies

Restrict overtime, manage comp time and track jobs with custom business rule settings.

Remote Access

Hour Timesheet Mobile is the perfect timekeeping app for employees on the go.

Manage Attendance

Track and manage employee leave with leave request and and approval work-flow.

Email Alerts

Daily timesheet reminders, approval alerts and leave request notifications.

Features

Time & Attendance Software

A Complete Employee Timesheet Solution

Managing project cost, overtime  and  employee attendance is simple with Hour Timesheet Employee Timekeeping Software.  Includes a 1-click interface with QuickBooks, Paychex, ADP, Insperity, Deltek and more. DCAA compliance includes detailed audit trail, manager approvals, daily timesheet reminders and more.  We even offer an 8-day timesheet option.

Leave Management

Track Employee Attendance with Automated Workflows

Employee access to complete leave history (accruals, carry-overs, etc.) and leave request at a glance.  Fully automated service to track and manage employees' paid time-off, vacation, sick days or other custom time-off types.

Mobile Access

Available in both Android and iOS Marketplace

Employee time clock app for your remote workforce. Get up-to-date information from the field to lower labor costs, improve productivity and ease payroll tasks. Track breaks, lunch, drive time and more. Compliance without any extra cost.

Time Clock Integration

Biometric, HID Prox and Bar Code Readers Available

If tracking, collecting and managing time and attendance is a challenge for your workforce, Hour Timesheet has the solution. We will work with you to provide a complete time and attendance solution for you.

Services

Plans & Pricing

Simple Employee Timekeeping Software

Free

1-User Plan
$0 per user
  • Job Tracking
  • Alerts
  • Reports
  • Web Clock
  • Mobile App
  • n/a
  • n/a
  • n/a
  • n/a
  • n/a
  • n/a
  • Free support, setup & training

Simple

Plan
$2 per user
  • Job Tracking
  • Alerts
  • Reports
  • Web Clock
  • Mobile App
  • Manager Approvals
  • DCAA Compliance
  • Payroll Integration
  • n/a
  • n/a
  • n/a
  • Free support, setup & training

Standard

Plan
$3 per user
  • Job Tracking
  • Alerts
  • Reports
  • Web Clock
  • Mobile App
  • Manager Approvals
  • DCAA Compliance
  • Payroll Integration
  • Leave Request
  • Employee Leave Management
  • Time Clock Integration
  • Free support, setup & training
 Free Support, Free Setup and Free Training
No contract, pay as you go (month-to-month)
Pricing

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