DCAA Timekeeping Requirements

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DCAA Timekeeping Requirements
  • Authorized Charge Codes

    Restrict employees to only charge to codes they need.

  • Reason Required

    System requires employees to enter a reason for late timesheet entries.

  • Timesheet Audit Trail

    All timesheets contain a detailed audit trail that captures every change made to a timesheet.

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DCAA Timekeeping Guidelines

Timekeeping continues to be a hot item for key government contract regulators including DCAA Timekeeping Compliance. Adequate timekeeping practices are crucial to successfully securing or maintaining an adequate government contract accounting system. Often deficient timekeeping is the reason for contractors’ failing DCAA accounting system audits.

Why Use Hour Timesheet instead of QuickBooks for DCAA Timekeeping Compliance?

  • Detailed audit trail of all timesheet entries - Hour Timesheet contains an activity log that tracks the username, IP address and a time and date stamp of all entries made to the timesheet.
  • Automated daily timesheet reminders - Employees who forgot to complete a daily entry will receive an automated reminder
  • Custom settings - timesheet settings can accommodate irregular work schedules such as 9/80 or an 8-day work week.
  • Multiple supervisor signatures - Hour Timesheet allows for multiple manager signatures to any employee timesheet. Employees in a cross functional (matrix) organization can have each manager approve the timesheet.
  • Authorized charges - Hour Timesheet includes the ability to limit employees to only see charge codes they are authorized to charge to. Limiting what the employee can see on the timesheet eliminates the possibility of employees charging to wrong codes.
  • Reason required - employees who don't enter time daily can be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing a previously entered data on a timesheet
  • Correction timesheet process - Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction timesheets are created.

Need some help with setting up your accounting software?  Ask one of our many referral partners.

Check out our listing in the Apps for QuickBooks Desktop Marketplace website.

Time Tracking Software With a Simple Setup

Our smart wizard does all the work for you

Click the Sign Up link

Click the Sign Up link

Enter your url, select your settings and let the software do the rest.

Connect to Payroll

Connect to Payroll

Enter your Intuit login credentials

Invite Employees

Invite Employees

Automated employee self sign-up

Process Payroll

Process Payroll

Approve employee timesheets. One click...you're done!

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Time & Attendance Software

A DCAA Compliant Employee Timekeeping Solution

Managing project cost, overtime  and  employee attendance is simple with Hour Timesheet Employee Timekeeping Software.  Includes a 1-click interface with QuickBooks, Paychex, ADP, Insperity, Deltek and more. DCAA compliance includes detailed audit trail, manager approvals, daily timesheet reminders and more.  We even offer an 8-day timesheet option.

Leave Management Software

Manage and Track Employee Leave Balances and Leave Request

Employee access to complete leave history (accruals, carry-overs, etc.) and leave request at a glance.  Fully automated service to track and manage employees' paid time-off, vacation, sick days or other custom time-off types.

Time Clock Integration

Simple and Affordable Employee Clock In/Out Options

If tracking, collecting and managing time and attendance is a challenge for your workforce, Hour Timesheet has the solution. We will work with you to provide a complete time and attendance solution for you.

Free Mobile App

Available in both Android and iOS Marketplace

Employee time clock app for your remote workforce. Get up-to-date information from the field to lower labor costs, improve productivity and ease payroll tasks. Track breaks, lunch, drive time and more. Compliance without any extra cost.

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Plans & Pricing

Simple Employee Timekeeping Software


Single User Plan
  • Job Tracking
  • Alerts
  • Reports
  • DCAA Compliance
  • Manager Approvals
  • Employee Leave Management
  • Payroll Integration
  • Web Clock


$3 per user
  • Job Tracking
  • Alerts
  • Reports
  • DCAA Compliance
  • Manager Approvals
  • Employee Leave Management
  • Payroll Integration
  • Web Clock


Plan (QuickBooks Online)
$2 per user
  • Job Tracking
  • Alerts
  • Reports
  • DCAA Compliance
  • Manager Approvals
  • Employee Leave Management
  • Payroll Integration
  • Web Clock
 Free Support, Free Setup and Free Training
No contract, pay as you go (month-to-month)

Hour Timesheet features & benefits

Employee timekeeping solution for your business

Compliant Software

We have you covered. DCAA, 508(c) audits, Non-Profits & FLSA.

Payroll Integration

Hour Timesheet exports to QuickBooks, Deltek, ADP, Paychex, Insperity and more.

Enforce Polcies

Restrict overtime, manage comp time and track jobs with custom business rule settings.

Remote Access

Hour Timesheet Mobile is the perfect timekeeping app for employees on the go.

Manage Attendance

Track and manage employee leave with leave request and and approval work-flow.

Email Alerts

Daily timesheet reminders, approval alerts and leave request notifications.


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