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Time Keeping Software for Lawyers

When selecting timekeeping software for your law firm, it can be tough to know which specific features you need to keep your business running smoothly. In the past, timekeeping software for lawyers was tracked on paper timesheets. This was followed by an arduous back-and-forth exchange between a client and law firm. After weeks and multiple revisions, the billable time would be manually entered into the firm’s billing system. It wasn’t a very efficient process, but it was the only one available.

Even today, lawyers are repeatedly told to track time accurately; all billable activities should be recorded as soon as they occur. This wasn’t a realistic option given that many billable activities occur outside of the office until mobile time tracking. Then everything changed!

At Hour Timesheet, our solution is simple. We offer timekeeping software for lawyers that is quick and easy to use while helping increase your efficiency. Your billable hours are more accurate and your payroll integration is smoother thanks to us, Hour Timesheet.

Mobile

Whether you’re driving to your client’s office or walking down the block to join them for a meeting, having mobile access to your office software makes things less stressful. Hour Timesheet offers timekeeping software for lawyers through our timesheet app. These mobile time-tracking tools make it possible to track your time and enter them simultaneously. Thereby ensuring that you capture—and charge for—all of your billable time. Hour Timesheet’s mobile app is a real-time project management app that includes employee scheduling, a time clock app, and easy-to-use timesheet software. The app will allow you to:

  • Track billable hours
  • Track employee time at work and home (remote)
  • Track time against overhead and G&A
  • Track employee locations

Highly Accurate

Hour Timesheet has a strong industry-wide reputation for providing its legal clients with an accurate paperless audit log for all time and timesheet edits. This will include everything from a detailed activity log, including username, IP address, time, date stamp, hours worked, and paid time off entries. Privacy settings will also give you the ability to limit employees only to see charge codes they are authorized to use.

By adhering to strict tracking guidelines, you’ll maintain a good relationship with agencies you want to work with in the future. There will be no delayed payments to your company, and you’re more likely to get future contracts. You’re also more likely to have transparent operations within the company overall.

It’s crucial to keep and maintain transparent, straightforward timesheets for each employee, timesheets that document their working hours.

Seamless Integrations

Hour Timesheet timekeeping software enjoys plenty of payroll integrations with QuickBooks, Deltek, ADP, Paychex, and Insperity. With just a few clicks, it can keep track of your billable and non-billable hours. The era of charging errors, lost timesheets, the shock of overtime, and manual entry mistakes are gone. Thanks to payroll integrations, these types of errors are a thing of the past. Simple payroll integration is critical to the smooth operation of your legal business. Hour Timesheet will let you export your information directly to your chosen payroll software with a simple click.

Time Keeping Software for Lawyers

The once tedious task of keeping track of your time using pen and paper is a thing of the past. Now lawyers can use timekeeping software from their computers and download an app to their mobile phone. They can seamlessly integrate payroll software such as QuickBooks or Paychex to track billable and non-billable hours. Additionally, Hour Timesheet is DCAA compliant, providing its legal clients with the necessary audit log. Hour Timesheet is the timekeeping software designed with lawyers in mind. Contact us to learn more.

ADP Timesheet Integration

QuickBooks and ADP Timesheet Payroll Integration

3 Solutions Working Together – If you use ADP as your payroll provider and do your invoicing in QuickBooks, you’re in luck. Hour Timesheet’s 5-star reviewed software integrates with both solutions. This time tracking software gives you everything you need to track time & attendance, create invoices, and do payroll in minutes without having to key in data.

Hour Timesheet includes a feature-rich time and attendance solution and mobile functionality that is geared for small businesses. Our SaaS solutions give your organization affordable, easy-to-use web-based solutions. Plus, our timekeeping software is fully DCAA compliant. Our professional services are designed to help your time tracking and accounting stay organized and prepared in the event of a DCAA audit.

Main Features & Benefits of Hour Timesheet Payroll Integration

Mobile App (iOS and Android) –Hour Timesheet offers mobile time tracking in the Hour Timesheet Mobile App. As a result, integrating with ADP Workforce or another payroll provider is even easier.

Managing Employee Leave – Manage leave balances, track leave or time off requests, and more directly in Hour Timesheet’s software. All data is stored and tracked, and easily transferable between platforms.

Manage Overtime Hours- Aside from tracking regular hours and job performance, the time tracking software complies with all DOL overtime regulations.

Job Costing – Track and manage job costs, labor costs, and other information directly on the platform. You can view employee profiles, job codes, and other payroll processes.

Quick Access to Time Cards – Hour Timesheet is a SaaS solution, so employee timesheets are stored safely. To-the-second, real-time data is ready and available on the cloud whenever you need it. Hour Timesheet makes extra efforts to ensure all employee time entries are accurate, on time, and employee attendance can improve.

Daily Time Entry Reminders – Hour Timesheet uses daily reminders and notifications to ensure all employees are tracking time as they’re doing it, rather than after the fact.

Location Tracking – Available on the Hour Timesheet mobile app, managers can keep track of employee location when working at home or off-site.

Quick Payroll Processing – With Hour Timesheet and ADP Platform integration, you eliminate the double-entry of data and ensure that your staff is paid accurately and on time.

Time To Eliminate Data Entry For Good – The QuickBooks “one-click” sync imports employee data and customer/job data into Hour Timesheet for quick employee profile setup. No more manual data entry for every new job or contract.


Decades of Experience At Your Fingertips

The 25 years of experience you get by choosing Hour Timesheet means that you’ll have experienced, knowledgeable customer service at your fingertips. We’re always ready and eager to help you troubleshoot your way through any problem or figure out new ways we can help your business succeed! Even if you’re not a government contractor looking to achieve DCAA compliance and prepare for DCAA audits, Hour Timesheet can help your business save time. If you’re unsure, request a demo today to see what Hour Timesheet can do for your business.

  • Detailed Audit Trail
  • Daily Timesheet Reminders
  • Correction Timesheet Workflow
  • Required Reason for late or edited entries
  • Supervisor Approvals

Already have Hour Timesheet?

Contact us today to connect your account to ADP.

support@hourtimesheet.com

Want Help With Your Integration?

If you’d like help getting the ADP or QuickBooks Time Tracking integration setup, we’ve got you covered. We’ll be right there with you via phone, email, or screen-sharing session to make sure you are successful. Call us anytime at 832.942.9556.

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QuickBooks Desktop App

QuickBooks Desktop App

If you are a loyal QuickBooks Desktop user, you certainly understand it has some benefits not available on other platforms. Though the push has been for everything to be cloud-based, you know that QuickBooks Desktop serves your needs. The good news is that Hour Timesheet’s time tracking software flawlessly integrates with QuickBooks Desktop. This integration of systems ensures that your time tracking and financial efforts for your small business can be as accurate as possible, adhere to DCAA protocols, and not take all afternoon copy-pasting from spreadsheets!

Hour Timesheet + QuickBooks Desktop integration tool – how does it work?

As an Hour Timesheet client, our DCAA compliant software will seamlessly import all your timesheet data to the QuickBooks desktop employee time tracking feature. We will utilize the QuickBooks Web Connector to update your data to and from your QuickBooks file. This data will include some of the following information:

  • Customers & jobs
  • Payroll items
  • Classes
  • Services

What are the advantages of QuickBooks desktop integration?

1.     Eradicate Charging Errors

QuickBooks Desktop integration with Hour Timesheet tightens employee time tracking. That’s because it only authorizes the charge codes that you, the manager, have allowed. From customer jobs and classes to types of leaves and service items, if you’ve not approved it, employees will not be able to charge them.

2.     Eliminate lost timesheets

The days of lost timesheets are a thing of the past. Using QuickBooks’ desktop app alongside Hour Timesheet’s time tracking software, managers can view all timesheets from vendors to employees at any time of the day. Each timesheet can be signed by a single manager or by several depending on the approval needs.

3.     Eradicate Manual Entry

QuickBooks Desktop app eliminates the need for a time-consuming manual entry. It features 2-way data sync. This means information such as employees, vendors, customers/jobs, classes, service, and payroll items only need to be entered once into QuickBooks. With a single click, the data is populated into Hour Timesheet using QuickBooks Web Connector. This means, no more exporting and uploading spreadsheets all the time to just to see data in both Hour Timesheet and Quickbooks.

4.     Does Away with the Shock of Overtime

The desktop app allows employees to track time by payroll items. They can handle unplanned overtime with real-time reporting features that include daily summary reports. This allows for both employees and managers up-to-date data to make informed decisions about overtime work.

QuickBooks Desktop app

We hope we’ve given you a better understanding of how Hour Timesheet flawlessly integrates with QuickBooks Desktop. Together they offer the best most user-friendly DCAA time tracking compliant software on the market.

SBIR & STTR Timetracking

Hour Timesheet Software Meets DCAA Compliance Regulations for SBIR & STTR Programs

Imagine securing the necessary funding so your research and development could finally become a product? It’s possible thanks to the federal government programs SBIR and STTR and Hour Timesheet. Together SBIR and SBTTR are responsible for bringing some of the most innovative technologies to market. These new technologies have the potential for commercialization in the international market. Without a DCAA compliant time tracking software, this opportunity wouldn’t exist. Hour Timesheet offers such a software, and helps these companies qualify for the programs to present their ideas.

What are the SBIR and STTR programs?

The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs encourage participation in federal research. They present American-owned businesses the opportunity to research and develop new ideas, with the potential for commercialization. The SBIR and STTR programs have developed an awards-based program that presents funding opportunities to small businesses. The research institutions encourage these businesses to explore their technological innovation potential. The program then challenges them to provide the necessary incentive to profit from its marketing. The goal is to inspire high-tech innovation, by including small business in the country’s research and development industry. The entrepreneurial spirit to meet specific research and development needs will seep the country.

What does DCAA compliant timekeeping mean?

‘DCAA’ is an acronym and stands for the “Defense Contract Audit Agency”. It is the government agency responsible for the auditing of the department of defense and its contractors. Other government agencies often bring in a DCAA auditor to provide financial and accounting services. Specifically, in the event they need help with their auditing procedures.

This is precisely what happens with the SBIR and STTR programs fund. The programs aware small businesses with the money necessary to move from Phase I (Concept Development Level) to Phase II (Prototype level). Then, the federal government requests an audit of all participating small businesses. They undergo a DCAA pre-award “survey,” otherwise known as DCAA audits.

In the first phase, Federal agencies usually expect small businesses to have a basic time tracking system in place. This is because the Phase I awards are relatively small. In Phase II, there is more money at stake. There is approximately $1 million per award as opposed to $150,000 in Phase I. The contracting officers need to be confident you’ve accurately estimated your incurred costs and indirect rate. They also want to ensure you can accurately differentiate indirect from direct costs in your accounting systems. This is why Hour Timesheet offers a DCAA compliant time tracking software, that is easy to use and understand.

How does Hour Timesheet meet DCAA compliance requirements for the SBIR and STTR programs?

1. Detailed audit trails for any companies working with government programs.

It’s one thing to say that your timekeeping software is DCAA compliant, but it’s another to explain what that means. At Hour Timesheet, our audit trail lists a detailed activity log of every contractor’s activity. It includes their username, IP address, time, and date stamp of all the entries made to the timesheet. This helps capture both hours worked and paid-time-off entries.

2. The software sends automated daily reminders. This keeps employees accountable to tracking their hours on time, and with DCAA regulations.

DCAA compliance states that employees must enter and track time daily. Hour Timesheet will send employees who forget to do this an automatic daily reminder. It’s quick and easy to set up and can be a great tool. Specifically, this works well for those who sometimes let their day “get away from themselves.”

3. Tracking indirect (non-billable) time acquired while working in these programs.

Employees must track all hours in a DCAA compliant time keeping system. This ensures that all hours are precise, and meet DCAA requirements. Hour Timesheet allows users to track direct costs, indirect costs, and unallowable costs entries within the timesheet. Assign non-billable codes to users, including overhead, labor costs, business development, and others.

4. Multiple supervisor signatures required for any time entries.

According to regulations, each timesheet requires two signatures. One from the employee and the second must come from the supervisor. Hour Timesheet allows for signatures at both of those levels on each time entry.

5. Authorization is required for any charges when working on government contracts or programs.

Hour Timesheet allows managers to limit visibility on certain charge codes. They can hide codes from employees who aren’t authorized on that project. This feature is accessible to both full-time employees and timesheet information for government contractors.

6. DCAA compliance requires a reason to be provided for any late time entries.

Hour Timesheet requires a reason entry when there is no daily time entries. The program will prompt employees to enter a reason for the late entry. Hour Timesheet also requires the user to enter a reason for editing previously, inputted data on a timesheet.

Hour Timesheet DCAA Compliance Software and the SBIR & STTR Programs

The federally funded STTR program & SBIR program are both an excellent way to fund ideas and inventions. Directed at small business in the United States, it allows for the spread of new ideas. These businesses may never have the opportunity to market otherwise due to business concerns. These programs allow for companies with technical merit to enter the national arena. The programs give small businesses an opportunity with a big commercial potential for their innovations. Part of that process is ensuring their business remains DCAA compliant. These are very competitive programs, and that is where Hour Timesheet can help. We provide a DCAA Compliant timesheet software that meets the all DCAA timekeeping requirements. We’re here to help American innovation move forward.

DCAA Compliance Explained

DCAA Compliance Explained

The term ‘DCAA compliance’ when referring to your timekeeping procedures is often just thrown around. If you don’t understand what that means or how to verify that you are, Hour Timesheet can help.

Simply put, DCAA stands for Defense Contract Audit Agency. This is the federal government agency responsible for conducting DCAA audits of the Department of Defense (DoD) contracts. As imagined, the DoD is very strict about its rules and regulations surrounding DCAA compliance and timekeeping. The DoD will award government contracts to businesses that use web-based timekeeping if they meet all requirements. If a company follows all of the following DCAA timekeeping requirements, they are likely to get a government contract.

1. The company must document all timekeeping procedures in a policy or procedure handbook provided to all employees.

They must address all critical elements of an adequate timekeeping system. Companies must provide all employees with an updated policy or procedure booklet regarding time entry procedures.

2. Every employee must record all of his/her time daily.

Attempting to track time worked in advance or days after the fact is not acceptable. Hour Timesheet comes equipped with reminders to all users to ensure their time is entered daily. This means that no matter the size of the company, Hour Timesheet is equipped for every employee to track time. This DCAA timekeeping feature is especially useful for any companies participating in SBIR and STTR programs. They may be smaller businesses, but they must ensure they remain DCAA compliant to qualify for their funding.

3. Employees must charge time by the day and by project or job code and indirect cost accounts (overhead, G&A, B&P, etc.).

This is known as cost accounting. This is the formal mechanism of determining and controlling products or services’ costs. The primary objective of cost accounting is to determine the fair and accurate market value of an item. Then to understand the basis for fixing its selling price. From there, you need to determine what factors affect its cost control and, at the same time, its price reduction.

How can cost accounting be used?

Once you’ve determined this, you can identify and eliminate wastes such as materials, expenses, equipment, tools, and other items. Next, ask how to optimize the utilization of resources. Then correctly analyze the direct cost of both the process and operations. Once that is complete, determine the profitability of the product and help manage the maximization of these profits. Don’t forget to assist in the preparation of budgets and implement budgetary control. And finally, aid management in the formulation and implementation of an incentive bonus plan based on productivity and cost objectives.

4. All employees must record 100% of the time worked.

This is true on all projects to the proper job codes, whether working on a government contract or commercial work. The beauty with the Hour Timesheet mobile app is employees can add time from anywhere, whether they’re working from home or the office. This allows many government contractors to get their jobs done more efficiently.

5. Employees must record all indirect time not identifiable to a given project to proper indirect cost accounts (overhead, G&A, B&P, etc.)

One example of an indirect cost is overhead. This usually includes the indirect costs involved in support operations or direct production. These costs are directly related to a project or projects. However, they cannot be allocated to one specific contract. This is because they overlap across many different projects.

What are some contracting overhead costs that a company should track?

Overhead costs can vary greatly. They may include the depreciation of equipment used on multiple projects. It could also include supplies, and quality assurance shared across multiple contracts. Overhead can also include costs like indirect labor costs and training. Government contractors cannot track any unallowable costs as indirect costs. Government agencies are prohibited by law to reimburse for any unallowable costs.

6. Employees must record all PTO, vacation, sick, holiday, and other leave time to the proper accounts.

The good news is, with Hour Timesheet software, tracking any kind of leave time such as this is very easy and keeps you DCAA compliant.

7. The system administrator or accounting department should initiate all job codes that appear in the timekeeping system.

Project codes must be provided to employees authorized to work on a given project. Many companies use codes as opposed to the contract number to simplify the charging process for employees. To follow DCAA compliance, every charge must directly relate to a specific contract and a task within that contract.

8. All timesheet entries must be the employee’s own.

An employee must record their time based on work completed. They should track all time entries, irrespective of whether the time is billable or non-billable. This must happen daily. Additionally, under no circumstances is a manager or supervisor allowed to record their employees’ time unless there is an extreme situation. Employees should follow these timekeeping requirements at all times, in any circumstance. This will make payroll procedures easier for the manager, and much more accurate.

9. Under no circumstance may an employee work on one project and record time to a different project.

Whenever the employee completes work or tasks, they must charge it accurately and directly to that project. They require this to avoid falsely overcharging one project and undercharging another. Hour Timesheet can be setup to restrict which codes an employee can charge their time; therefore, an employee cannot charge to a project they have not been assigned.

10. Under no circumstance may an employee work on indirect tasks and record time as direct costs to a project, or vice versa.

An indirect task is work that is not explicitly tied to a project. To remain DCAA, compliant employees must never charge the time it takes to complete these tasks to any project. This would violate DCAA compliance and regulations, and would not fall under DCAA compliant time keeping.

11. The employee should make all correction timesheet entries.

The employee must record all corrected timesheet data in a detailed audit trail. An audit trail is critical to remaining DCAA compliant. If and when the DCAA decides to inspect your business (and they always will at some point), they will look over every time card entry.

The employee’s supervisor must approve every correction time entry in a detailed report, in the event of a DCAA audit.

In the unusual circumstances where the employee cannot make the changes to timesheets, then accounting or the administrator may make such changes with the employee’s consent. The DCAA will analyze every entry from your employees with a fine-tooth comb. Thanks to your detailed audit trail, the DCAA will see who edited a time card after it was submitted. They will also be able to see when the changes were made, and why. Hour Timesheet creates an uneditable audit log that will provide a locked record. This will include all of all the additions, deletions, approvals, and modifications made to your employees’ timesheets.

12. The employee’s supervisor must approve all employee timesheet data.

Each timesheet requires two signatures, in order to comply with DCAA compliance regulations. Hour Timesheet allows for online signatures at both the employee and manager levels. This allows managers to regulate any uncompensated overtime or leave management requests.

13. Employees should be provided documented DCAA compliance & timekeeping training, whether by formal or informal means.

The company’s new employee handbook or new-hire orientation program typically includes this training. Either way the employee is familiar with the company’s timekeeping training before they begin working full-time hours.

14. In order to be DCAA compliant, the company must maintain timesheets for at least two years.

That means the company must be keep their files in a secure and easily accessible location. Should the DCAA or any government agency require you to produce copies of them, they should be available. Hour Timesheet keeps the timesheets indefinitely for all employees, current, and past.

15. The company must conduct audit or floor checks randomly throughout the year to monitor employee timekeeping compliance.

Unfortunately, DCAA timekeeping compliance is the reason government contractors fail an audit. Hour Timesheet can help. We have the employee and contractor time tracking experience to ensure total compliance. Sign up for Hour Timesheet today and work with an experienced implementation rep to review your account for total compliance. All for FREE.

Non-Profit Time Keeping

At first glance, Hour Timesheet’s app looks like a simple and straightforward timekeeping application perfect for the non-profit industry. However, if you take a closer look, you’ll notice this online timekeeper can do considerably more, including improve efficiency, increase employee morale, and save your organization money. The following is a closer look.

  1. Improved Efficiency

Hour Timesheet’s online timekeeper will increase your non-profit’s internal efficiency. Our app offers features timekeeping tools that itemize a task and indicate how long it took an employee to perform a particular task the last time. This can provide you with a much better idea of the time it will require to complete each step, allowing you to produce a more accurate schedule going forward.

It is these same time tracking features that will allow you to evenly distribute tasks for a larger project between staff within your non-profit. This is to ensure that no employee within your organization is overwhelmed by too heavy a workload while others do not have any work.

2. Increased Employee Morale

Online time tracking software can tremendously increase employee participation and morale at work in several different ways. With electronic timekeeping, employees don’t have to concern themselves about whether or not they’re in line with the organization’s goals or stress about which tasks to focus on. The more organized a workplace is, the happier a place it is to work.

With the records of all your employees’ daily tasks through your online timekeeping software, it becomes much easier to recognize and celebrate all of their accomplishments. The more employees feel appreciated, the more likely they are to stay with your organization, thereby boosting your non-profit’s employee retention and saving you both time and money.

Online timekeeping also provides an opportunity for employees to provide feedback from larger projects right down to daily tasks. Some of your team members might feel frustrated if they don’t feel they’ve been given enough time for a specific job. This is their forum to express their frustrations, so make sure to listen.

3. Cost-Effectiveness

Nowhere is the statement ‘time is money’ more evident than when using timekeeping software, such as Hour Timesheet. Yes, you have to make money to spend money, but often to save money, you have to eliminate or reduce spending. That’s where time tracking spending can help by showing you how to reduce overhead costs. Staffing makes up the most substantial portion of most non-profit organizations’ budgets. Online timesheet apps can help save money by reducing the time spent manually entering timesheet information, as well as creating task lists and creating schedules.

Timekeeping apps can also help predict staffing overages or shortages for your organization. If you’re understaffed, your employees will have too much work, and certain responsibilities will fall through the cracks. On the other hand, if you’re overstaffed, employee time is not being used efficiently, and you’re wasting valuable money.

Without accurate timekeeping, there is very little chance of remaining within a budget. They go hand in hand. Timesheets give you an honest reflection of the time required to complete a project. In turn, this gives you an accurate estimate of the total cost of any project, program, or endeavor you take on.

Non-Profit Time Keeping

Similar to all businesses, your non-profit organization will change as it grows through its lifespan. As you manage and adapt to its changing needs, you’ll notice that it will be increasingly hard to handle all of the operations on your own. That’s where Hour Timesheet can help. Together we can provide you with a solid foundation from which you can successfully build your organization.

Hour Timesheet Time and Attendance Software

There wasn't an ideal employee time card app on the market until 2016 when Hour Timesheet arrived. Our product is a straightforward time tracking software specifically designed to allow your workforce to get the job done while you, their employer, continue to operate the business successfully.

How to Set-Up your Hour Timesheet Account

  1. It begins by clicking on the sign-up link. There you’ll be prompted to enter your URL, select your settings, and the software will do the rest.
  2. Connect to payroll. Log in to your payroll (ADP, Paychex, Deltek, Insperity, QuickBooks)
  3. Invite Users. Send real-time invites to your employees and contractors.

Our smart wizard will do all of the behind-the-scenes work to ensure you’re set-up, and all your information is correct.

Your Hour Timesheet Options

Hour Timesheet time card app offers many
different features our small business clients can benefit from to suit their
specific needs, including:

  • payroll integration
  • job costing
  • compliance enforcement
  • employee scheduling
  • attendance management
  • email alerts

Hour Timesheet Time and Attendance Software

What was once a traditionally a constant juggle of managing overtime, employee attendance, and, most importantly, the project cost is now straightforward thanks to Hour Timesheet time card app. Our system has a 1-click interface with Paychex, ADP, Insperity, QuickBooks, Deltek, and many other software programs, bringing them all seamlessly together.

Hour Timesheet is DCAA Compliant, which means it includes a detailed audit trail, manager approvals, daily timesheet reminders, and many more options. We even offer an 8-day timesheet option.

Hour Timesheet Leave Management

If leave management is appropriately done, employee time-off requests are handled fairly and accurately so that they get the benefits they're entitled to and that businesses can continue to operate smoothly.

Hour Timesheet’s employee time card app does just that. It provides all staff complete access to their leave history (accruals, carry-overs, etc.) and requests at a glance. The era of having to go through the human resources department to find out how much holiday time they’ve accrued is over. Our time card app is easy to use.  It is a fully automated service designed to track and manage employees' paid time-off, vacation, sick days, or other types of personal leave.

Hour Timesheet Mobile Access

Hour Timesheet’s mobile time card app gives you information on your employees in real-time.  It can improve accuracy, reduce error, increase your business’s efficiency and bottom line. Our mobile time card app offers unprecedented efficiency.

Hour Timesheet Time Clock Integration

Hour Timesheet’s time card app can be integrated if tracking, collecting, and managing attendance and time is simply too challenging for your workforce. Hour Timesheet will work in tandem with you to find a solution. We can provide Biometric, HID Prox, and Bar Code Readers to ensure the time card app is easy to use. That is a welcome addition, not an intimidating factor to your workforce.

Hour Time Sheet Plans & Pricing

Hour Timesheet offers four different plans and pricing. All of our plans provide free training, support, and set-up. All of our plans are month-to-month, otherwise known as pay-as-you-go.

Month-to-Month Per User Pricing

$8 Per User/Monthly. No additional fees.

Alerts

DCAA Compliance

Job Tracking

Leave Management/ Leave Request

Manager Approvals

Mobile App

Payroll Integration

Reports

Web Clock

Hour Timesheet

Hour Timesheet offers a simple and straightforward employee time card app for small businesses. As a smaller-sized company ourselves, we understand the need for accurate time tracking and employee management, while allowing your business and workforce to grow. For more information or questions, please do not hesitate to contact us at (832)779-5658.

Timesheets and Health and Safety

Timesheets and Health and Safety - Understanding how they affect each other

In any work environment, maintaining a healthy standard can be quite challenging. Even trickier is managing office politics that keep emerging on a daily basis. While politics and disagreements are the perfect recipes for office disputes and disagreements, they can easily be dealt with by the use of a timesheet.

But how can timesheets help in promoting a healthy and safe working environment? It’s important to first consider the health and safety requirements in any working environment. Apart from injuries, issues such as disputes concerning financial differences and any other personal issues can be a big health challenge in a working place.

It’s for this reason that timesheets are of utter importance in managing such issues. How can they be used in managing health and safety? How do they relate? Read along to find out more.

Timesheets Improve Workers Productivity

Perhaps the best asset that any workplace can have is productive employees. Let’s face it, once you have employees who are motivated and energetic about what they do, you will ultimately have a productive business. This will translate to more output or profits at the end of the day.

Timesheets go a long way in ensuring that you have a healthy and productive workforce. A timesheet will track employees’ working hours from the time they step in to when they sign out. Even better, the timesheet will determine whether or not an employee completed the assigned task on the stipulated time.

Such system in a workplace goes a long way to tune the workers’ mindset in a healthy way. An employee will become more organized in meeting the required standards and deadlines of assigned tasks. This way, the timesheet will ensure that the employee is more productive in a healthy and safe way.

Timesheets Ensure Accurate Invoicing

As mentioned before, timesheets are important in the workplace, not because of health and safety hazards such as injuries, but mainly for promoting psychological health and safety of both the employer and employees.

If you are an employer, you can attest to the fact that one of the most difficult things to deal with is employee remuneration. If you don’t have an effective system in place, you can easily lose track of employee remuneration in relation to performance. In such a scenario, one sure thing is that; you are going to lose money and your working environment will be less safe and healthy.

So, how can you use timesheets to solve all this? One of the biggest advantages of a timesheet is that it’s able to track an employee’s working hours. This makes the process of invoicing quite easy and accurate. With timesheets in place, you will manage to avoid any workplace politics involving remuneration and eventually have a positive, healthy and safer work environment.

Enhanced Decision-making Process

As a proprietor or CEO of any business, you are tasked with making informed decisions on almost every matter. Your employees will be looking up to you to make critical decisions that dictate the way they work, get paid and overall health and safety decisions. These decisions can make or break a business. So how can you successfully make an informed decision on critical matters to do with health and safety?

Well, one of the ways is by using a timesheet. When your entire business is running on a timesheet, you can easily keep track of all activities undertaken by your employees. Although the tasks done by your employees may seem minute, they ultimately play an important role in your decision making process.

A timesheet will present you an accurate picture of how employees perform in your business. With such knowledge at your fingertips, you can easily make an informed decision that will ultimately improve their health and safety standards. This way, you will save a lot of time and money to investigate on issues that affect the performance, health and safety of your business. A timesheet and health and safety management system will provide you this information, thus enhancing your decision making process.

Timesheets, Health and Safety: In a Nutshell

For any business to make a profit, all its employees should be highly motivated while working in a healthy and safe environment. However, in order to run a successful working environment that is also safe and healthy to your employees, you will need the help of a formidable timesheet. This will go a long way in providing you with all the information you require to make your working arena healthy and safe.

Written by Guest Post

Holly Shaw

 

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Measuring Labor Cost and How it Relates to Increased Productivity Overtime

People provide their labor to businesses in exchange for wages, and they trade their unpaid leisure time for paid work time to make a living and to be able to purchase goods and services. Businesses, in turn, use this labor to produce goods and services demanded by consumers. Employers often use measuring labor cost in order to relate it back to the rate of production.

Economists divide the factors of production into four categories: land, labor, capital, and entrepreneurship.

Second Factor of Production: Labor – Labor is the effort that people contribute to the production of goods and services. Your people are the most important assets in your business. They are also the assets that change most often and require the greatest amount of nurturing and development in order to deliver expected results. Effective workforce optimization depends on the right blend of training, performance standards, technology, and motivation.

Labor Types

Types of Labor to Measure

Unskilled and Semi-skilled Labor Unskilled laborers may lack the basic skills necessary for satisfactory workplace performance. This means someone in your organization must train them, supervise them closely or provide extensive on-the-job training to ensure work is performed as specified.

Salary & Hourly (Wage Employees) – Salaried and hourly wage labor are those employees whose compensation is in exchange for work done. Do you have an accurate picture of which projects or clients are getting the lion’s share of your employees’ hours? Not likely, unless you’re tracking in real-time to see where you’re getting bogged down, where you’re getting the most bang for your buck, and where you might need to allocate more resources.

Contract Labor  – Independent contractors, on-demand or self-employed workers, and freelancers are individuals who do work for you but are not your official employees. For businesses that rely on contractors, it’s important to know when they are working. Employers must track how many labor hours their contractors have put in, especially when these are government contracts. The DCAA has specific rules in place in order to pass an audit on any government contracting jobs. But even for non-government contracts, there are several reasons you might want to track how long, when, or even where your virtual team is working:

  • If you pay them by the hour, tracking contractor hours ensures you aren’t overpaying.
  • If you have contractors who bill by the hour, they need to know their billable labor hours to invoice accurately.
  • Knowing how contractors worked on a project helps you better estimate job costs so you can bid more accurately for similar jobs in the future.
  • In the case of government contractors, time tracking is required to meet DCAA compliance, among other regulations. Ensuring proper DCAA regulation accounting and time tracking compliance can prevent future issues in the case of an audit.

Defining Productivity In Relation To Labor Cost Percentage

Productivity is the number of goods and services that the labor force creates. Buisnesses measure productivity by how much gets produced by a certain amount of labor and a fixed amount of capital. The more they create, the higher their productivity. Companies seek ways to boost worker productivity because it increases their profit. High productivity creates a competitive advantage.

Productivity

Eliminating Calculation Errors Increases Productivity – When you process accurate time cards, you are better able to forecast your spends on labor and plan your job cost more effectively. Keeping Excel spreadsheets or pen-and-paper timesheets is definitely no longer the best way to manage your staff. With an intuitive cloud-based time tracking tool (like Hour Timesheet) you are able to manage employee and contractor job cost and absenteeism on the go when needed and create and process error-free payroll every time. You can then effectively perform an analysis of labor cost and a productivity analysis. You will see that that production cost goes down as you start to see productivity growth overall.

Understanding Data & Analytics Increases Productivity – Business analysis is an important part of running any company. Taking a look at your business resources and keeping good records of your employee time not only allows you to manage project and job costs, but it also allows you to forecast your unit labor costs better for future work.

Being able to pull up your labor data and analyze it to forecast real-time labor costs gives you a great starting point for planning and optimizing your budget.

Improving punctuality makes a difference, and having a way to monitor employee attendance habits keeps your team honest. It also provides a great way to perform employee reviews and audits. Having clear attendance data at your disposal allows you to plan better as well.


Bottom Line

Productivity doesn’t just increase your efficiency. If you do it right, it can also increase your income. True productivity isn’t about getting more things done. True production is about getting the right things done. More income for you means more charity for others, new jobs for others, and new products and services for others.

Let Hour Timesheet help your origination track your labor force and your productivity today

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What is a Leave Management System

What is a Leave Management System?

Leave Management Systems

A Leave management system is the process used to handle any kind of time off request and to track time that employees are away from work.

Leave management is one of the simplest yet crucial HR activities that often consumes a significant portion of the HR team’s time. To succeed as an organization, having a reliable leave management system is important.

Benefits of Automating Employee Leave

Leave management software can provide basic guidelines for establishing extended leave policies. The software can automatically keep track of the amount of time that employees are out of work and can report that information as needed or required.

  • Eliminating Excessive Paper Work – It is quite common to find organizations, managing employee leaves across a series of spreadsheets or even using partially paper-based systems. Therefore, accurately tracking and recording employee time off become a real hassle.
  • FLSA Compliance –  In cases such as employee’s persistent short term absence or long term illness, it is imperative that employee benefit compliances is adhered to.
  • Tracking leave pattern – It is very essential to track employee leave patterns to monitor the amount of paid leave, sick leaves and holiday patterns within your organization. .

Features Available in Automated Leave Management Systems

  • Management and tracking of leave requests
  • Management and tracking of leave on employee timesheet
  • Online Approvals
  • Leave balance and history access on timesheet
  • Leave integration with payroll
  • Detailed reports
  • History of leaves rejected, approved and requested

Research has shown that poor leave management practices may negatively affect employee performance. It can also affect employee morale and therefore impact project deliverables.