What features should I consider when evaluating a new timekeeping software tool?

Project Tracking

Efficient timesheet software should allow employees and contractors to track work hours by project or service provided. Uses should be able to do so using a mobile device or a computer’s browser.

Overtime Calculations

All basic time and attendance solutions should correctly manage overtime rules. Systems should be robust enough to define overtime logic and apply the logic to the employee time sheet.

In/Out Tracking

Time tracking solution should record hours worked by allowing for employees to clock in and out. This may be a simple web clock, mobile app or a clock hardware device such as a swipe card, a PIN or fingerprint recognition device. Small businesses who can’t afford expensive biometric time clocks have several options for eliminating buddy punching and tracking time.

Absence (leave) management

The time and attendance system should monitor employee absence time as well as hours worked. This includes absences due to illness, holiday time or paid time off. Not only do employees need to record absence time but an automated workflow of future requested leave is beneficial.

Payroll Sync

Integration with the payroll software means fewer mistakes and improved payroll processing time. Look in the QuickBooks Marketplace  or Gusto’s Marketplace for 3rd party apps that meet your requirements for time and attendance software.

Real-time data

Managers can make up-to-the-minute decisions regarding project management with access to online time cards. Companies who are able to track employee hours regardless of location can directly impact the future goals of the company.

Employee self-service

A system that promotes employee accountability increases employee morale.

Mobile access

As the workforce continues to be spread out. A good solution should include a mobile app available in both the Android and iOS marketplace.

Reporting

Most time tracking systems will come with a set of standard reports, offering insights into hours worked, shift patterns, and time off.