Send Invites

Hour Timesheet will import your company’s employee list during the initial data import process. If present in QuickBooks, email addresses for each user will be imported.  Employees will use an email address as a login to Hour Timesheet.  Each employee will be emailed a signup invitation link and will be able to complete the self-sign-up process by following the steps below:

1. Login to Hour Timesheet as Admin
2. Navigate to the Employee menu
3. Enter employee email address in your company QuickBooks file (if missing) and re-sync (import) to update the data.
4. Click Send Invite.
5. At this time, the employee will receive an email invitation containing a Sign Up link

There are 3 different status’s file employee self sign-up email invitations from Hour Timesheet

Pending Invite – the employee has not been sent an email invitation to sign up for Hour Timesheet.  An email address must be in the email address field to trigger the Send Invite process.

Invitation Sent – the email invitation has been initiated from Hour Timesheet. The status will remain unchanged until the employee completes the sign-up process.

Signed Up – the employee has received the email and clicked the Sign Up button to initiate the signup process.  The link in the email will expire within 72 hours. If necessary, the Admin can resend the sign up invitation to the employee.

Updating Email Addresses

The primary data source for email addresses is your company QuickBooks file, to update an email address, the record must be updated in QuickBooks then synced into your Hour Timesheet account.

Forgot Password

If a user can’t sign in because they’ve forgotten their password, they can reset it directly from the Hour Timesheet sign‑in page. This process is fully self‑service and does not require administrator involvement.

On the Sign In page, users will see a link labeled Forgot Password? directly below the password field.
Selecting this link begins the password reset process.

1. User selects “Forgot Password?”

• The user is taken to the Password Reset page.
• They are prompted to enter the email address associated with their Hour Timesheet account.

2. User receives a reset email

• If the email address is valid, the system sends a secure password reset email.
• The email contains a unique, time‑limited link that allows the user to create a new password.

3. User clicks the reset link

• The link opens a secure page where the user can enter a new password.
• For security, the link can only be used once and expires after a short period.

4. User creates a new password

• The user enters and confirms their new password.
• After saving, they are redirected back to the Sign In page.

5. User signs in with the new password

• The new password becomes active immediately.

📝 Notes for Users

• If the reset email doesn’t arrive, users should check their spam/junk folder.
• If they no longer have access to the email address on file, they must contact their company administrator to update their account email.

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