DCAA Compliant Timekeeping

We've got you covered

  • Audit trail of all timesheet entries
  • Automated daily timesheet reminders
  • Track Indirect (non-billable) time
  • Authorized charges for employees
  • Reason required late entries
  • Correction timesheet process
Being awarded a government contract can be exciting and lucrative for a business, but keeping the detailed job accounting, costing and timekeeping records required by the government can be a huge hassle — unless you have the right tools. Certain types of government or defense contracts awarded require the company to adhere strictly to Defense Contract Audit Agency (DCAA) regulations and policies, and you never know when an unannounced audit of your records will take place.

Are you ready? How can you know you are ready? It is essential to prove that you have been keeping the necessary DCAA timekeeping guidelines at all times. Fortunately, Hour Timesheet can help ensure that you are always in compliance and ready for any surprise audit. No more worries, no more headaches — Hour Timesheet makes it easy.

Benefits of DCAA Compliance Time Tracking Software

Having the ability to quickly and easily verify that your company and contractors are following DCAA time tracking requirements gives you several crucial benefits you can’t afford to go without:

First, you can easily prove your compliance with DCAA timekeeping regulations, even at a moment’s notice. There won’t be any scrambling for paper records or missing files or documentation if a government auditor drops in unexpectedly. Hour Timesheet provides an easy way to report and verify your audit status.

Second, Hour Timesheet can save you a great deal of time and hassle because our software integrates smoothly with QuickBooks, ADP, Paychex, and other standard accounting programs. This could drastically reduce the time it takes to record a host of timesheet data, removing the hassle of manual entry time. Our platform also helps cut down on mistakes, ensuring that your records are complete and accurate.

Third, being able to prove that you are maintaining the DCAA timekeeping requirements opens you up to further business opportunities with government entities and other projects that require strict and demanding regulations. You can easily verify your efforts to reduce waste and track employee time, job costing, and job accounting effectively and efficiently. You can also tout your reputation as a reliable source, and you’ll have the documentation to back it up — thanks to Hour Timesheet.

Fourth, Hour Timesheet provides top-notch customer support for integration with your accounting program, as well as other questions or learning-curve issues you may have. Our software’s interface is intuitive and easy to learn, so all your employees and contractors can get up-to-speed quickly and accomplish DCAA compliant timekeeping tasks.

Hour Timesheet features include:

Detailed audit trail of all timesheet entries

The Hour Timesheet audit trail contains a detailed activity log. This log includes the username, IP address, and a time and date stamp of all entries made to the timesheet, capturing both hours worked and paid time off entries.

Automated daily timesheet reminders

DCAA compliance states that employees must enter and record time daily. Hour Timesheet will send employees who forgot to enter hours worked each day an automated reminder.

Track Indirect (non-billable) time

DCAA requirements state that all hours must be tracked in a compliant timekeeping system. Hour Timesheet allows users to track both direct and indirect cost entries within the time sheet. Assign non-billable codes to users. G&A, Overhead, B&P, Business Development.

Multiple supervisor signatures

In order to comply with applicable regulations, 2 signatures are required on each timesheet. One at the employee level (employee submittal) and a 2nd at the supervisor level. Hour Timesheet allows for online signatures at both the employee and manager levels of an organization.

Authorized charges

Hour Timesheet includes the ability to limit employees to only see charge codes they are authorized to work on. This feature is accessible to both full time employees and time sheet information for contractors (subcontractors and 1099's)

Reason required

Employees who don't enter time daily will be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing previously entered data on a timesheet.

Correction timesheet process

Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction time sheets are created.

Wondering how to make your business DCAA compliant? We’ve created a DCAA Compliance Checklist to ensure that you’ve made all the updates necessary to take on government contracts!

Which Solution is Right for you? 

Ask one of our many referral partners

QuickBooks Desktop

Solution Provider Links

QuickBooks Desktop

Marketplace Listing

Right Networks

Marketplace Listing