Completing a Timesheet

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My Timesheet Features

1. Login to Hour Timesheet
2. Navigate to My Timesheet menu

Hour Timesheet View

My Timesheet Feature Sections

Section 1. Clock In/Clock Out

This section is OPTIONAL. This section is auto populated with employee who clock in/out utilizing the web clock timesheet tracker on the Hour Timesheet login page.  Daily hours are totaled by calculating the time between “clocked in” and “clocked out”.  A user may have as many in/out pairs as required.  This feature is optional and is hidden by default if no values are present in the in/out section of the timesheet.

Clock In Out On Timesheet

 

Section 2. Work Hours and Leave Hours

This section is required for QuickBooks timesheet integration.

Adding Hours Worked

Adding Work Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Work Hours” button on the timesheet. These codes are referred to as “Employee Authorized Charges”. These selections are designed limited to codes each user is “authorized” to use when charging time on the timesheet.

Click the Add Work Hours button

Select the appropriate Charge Code

Click Save

Enter Hours to appropriate date/day on timesheet

Click the tab button on your keypad or move out of the cell to save the entry.

Adding Leave Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Leave Hours” button on the timesheet. These codes are the leave types that are available to each user of Hour Timesheet.

Click the Add Leave Hours button

Select the appropriate Leave Code

Enter Hours to appropriate date/day on timesheet

Copy Previous Timesheet Codes – this feature allows the user to copy the codes from the previous timesheet period to the current period.

Section 3. Timesheet Comments/Leave Balance

Section for entering daily hours worked notes or viewing leave balance data or timesheet summary overview.

Hours Worked Comments

Section 4. Timesheet Audit Log

This section of the timesheet is auto populated with each entry into the employee timesheet.  The audit trail captures the username of the person who made the timesheet entry, the IP address of the person who made the entry along with a time and date stamp of the entry made.  The audit trail is not editable.

HourTimesheetAuditTrailscreenshot

My Timesheet Features : Leave Balances

Navigate to My Timesheet menu

Click the Leave Balance tab

leave balance info

Additional notes

Balance is reduced after timesheet is submitted at the end of each timesheet period.

User receives error message upon entering time that exceeds current balance.

User may be allowed to “go into the negative” if feature is configured.

System will stop accruing leave once limit “ceiling” is reached. Additional leave earned or accrued after leave ceiling is reached is moved to the “lost” column.

System will reset balance to “carry-over” value each year

My Timesheet Feature : Timesheet Archives

Navigate to My Timesheet menu

Click the Calendar icon

Select the Date of the timesheet wanting to view.

My Timesheet Feature : Web Clock

Web Clock In Out Feature

Navigate to the Hour Timesheet login page

Enter username and password

Click the “Clock In” button to capture the current “In” time on the timesheet

My Timesheet Feature: Timesheet Submittal

Click Submit button

Click Submit again in the popup box

Watch video clips below

→Entering hours worked without in_out times [Video Clip]

→Entering hours worked with in_out times [Video Clip]

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