Industry: Non-Profit Environmental Services
Overview
The non-profit firm, ” Land Trust of Santa Cruz County,” provides protects and manages lands of significant natural resource, agricultural, cultural and open space value in Santa Cruz County.
The organization relies on grants and funding from various sources to support their mission. The organization faced challenges in tracking and managing grants and funding sources, which led to difficulties in reporting and budgeting. The organization decided to implement Hour Timesheet to automate and streamline their grant and funding management process.
Challenges
Before implementing Hour Timesheet, the organization relied on manual spreadsheets to track grants and funding sources, which were time-consuming and prone to errors.
The organization needed to track the different types of grants and funding sources, including their respective funding cycles, project expenses, and reporting requirements. The organization also struggled to keep track of expenses related to different programs, which made it difficult to determine the actual costs of each program. These challenges resulted in the organization’s inability to provide accurate financial statements, leading to difficulties in attracting and retaining donors.
Solution
Hour Timesheet was chosen as a solution to address the challenges faced by the non-profit firm. Hour Timesheet is a cloud-based software that provides a user-friendly platform to manage grants and funding sources. The software allows users to track employee time, monitor funding cycles, and create custom reports. The Land Trust of Santa Cruz County configured the software to their specific needs, including setting up projects and funding sources, so they could log their time and track the progress of their programs.
The organization set up the software to integrate with their QuickBooks accounting system, which allowed for more efficient financial reporting.
Benefits:
The implementation of Hour Timesheet brought several benefits to the organization, including:
- Improved Accuracy: Hour Timesheet allowed the organization to track expenses accurately, leading to improved financial reporting and budget management.
- Enhanced Productivity: With Hour Timesheet, the organization’s staff could focus more on their work, and less time was spent on manual spreadsheets, leading to an increase in productivity.
- Increased Transparency: Hour Timesheet enabled the organization to have better transparency in tracking the progress of their programs, creating trust and
accountability. - Better Reporting: Hour Timesheet provided custom reporting, which allowed the organization to generate reports based on specific grant and funding sources.
- Cost Savings: Hour Timesheet helped the organization reduce costs by eliminating manual spreadsheets, decreasing errors, and improving financial reporting.
Conclusion
The implementation of Hour Timesheet proved to be a successful solution for the Land Trust of Santa Cruz County. The software helped the organization overcome its challenges related to grant and funding management and improved productivity, accuracy, transparency, and cost savings. With Hour Timesheet, the organization can now focus on its core mission of protecting and managing lands of significant natural resource, agricultural, cultural and open space value in Santa Cruz County
