DCAA Compliant Timekeeping Software for Contractors

Why DCAA Compliant Time Tracking Software For Contractors Is A Must-Have

Contractors who work for the government know how critical it is to manage time effectively. Without proper management of everyone’s hours, costs can balloon out of control quickly, hurting the chances of gaining additional contracts in the future. Although it’s absolutely essential to keep tabs on time spent, tracking hours by hand can be a laborious process in its own right.

Fortunately, Hour Timesheet offers a fast and easy solution in the form of our time tracking software for contractors. This DCAA-compliant platform is the most powerful tool found anywhere, streamlining the process and preventing human error. Read on to learn

Why Time Tracking Is So Important

Working for the government means you have a responsibility to taxpayers. Your business must report all work done on each project accurately and with complete transparency to ensure public funds are being spent as prudently as possible. Without clear and accurate reporting, there’s a real possibility that you could lose out on future contracts with the same agency because your company will be viewed as a risk.

On top of those concerns, you also want to make sure that any contract you accept will be worth your time and efforts. That’s really only possible if you have a complete and comprehensive understanding of how much time you’re actually spending on each assignment.

Using time tracking for contractors means you can see at a glance which jobs took up most of your resources and help you determine whether or not you have the bandwidth to take on more at the moment.

How Hour Timesheet’s Solutions Can Help You

Our contractor time tracking app is fully equipped with a wide range of features to help you bring your timekeeping under control. Perhaps most importantly, our platform is completely

DCAA compliant, meaning you will be prepared for any surprise audits from the government that come your way. Our software meets all the most stringent requirements for time and attendance accounting, ensuring you will be covered.

In addition to the robust time-tracking tools found within our solution, we also provide you with accurate job cost projections. All you need to do is enter the bill and pay rate details for each employee’s job code, and it will automatically generate reports that enable more precise estimates for clients. You also have the ability to manage employee leave more effectively and track employees’ locations in real time.

The compatible mobile app also gives your workers the flexibility to update their hours from their smart devices virtually anywhere they are.

Although the expectations are high for you as a government contractor, you don’t have to stress about your time tracking. Hour Timesheet provides you with a full-featured software solution that makes the entire process as simple for you as it can be. If you’d like to learn more about what we can do for you or are ready to get started with a free trial, reach out and get in touch with one of our representatives today.

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QuickBooks Time Tracking Integration

If you and your employees are sick of manually tracking timesheets, job costing, payroll, leave tracking, mobile time tracking and location tracking while staying DCAA-compliant and FAR-compliant, Hour Timesheet is here for you with time tracking for QuickBooks.

Hour Timesheet has created the ideal timekeeping software compatible with QuickBooks. You can integrate all your data with QuickBooks Online or QuickBooks Desktop with just a click, which removes the hassle of manual entry on either side.

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QuickBooks Time Tracking Integration

Hour Timesheet is all about saving you time, so you can spend that precious resource in more productive ways than tracking what you’re doing with it. As a timesheet software that integrates with QuickBooks, everything is simplified, automated, and easy for you and your employees to use without a lot of extra training.

Even better, our support team can help every step of the way. Because it is DCAA-Compliant and FAR-compliant, our software can help you maintain regulatory compliance so you can focus more on providing excellent customer service. You won’t have to track these things manually with our software:

Clocking in and out

Location tracking

Job costing

Time off requests

Billable and non-billable hours

Remote work time

Travel time

3rd-party approvals

Payroll integration

Time used on various projects

Hour Timesheet’s QuickBooks time tracking integration is easy for all your employees to use, whether they are full-time, part-time or contract workers. This way, you can keep up with a demanding project schedule in multiple locations without worrying about time lost.

Timesheet Software Compatible With QuickBooks

As work changes and becomes a mix of mobile, remote and in-office work, companies need a flexible, accurate and simple way to track, account for, and analyze time and attendance and payroll data. That’s why we created time tracking software that integrates with QuickBooks.

Hour Timesheet gives you the power to do that and more, with expert customer support that makes integrating with QuickBooks a snap. Our customer support team is well versed in the needs of government contractors bidding on projects that require DCAA compliance, which makes us unique in the world of time and attendance software.

Our software empowers companies big and small with accuracy, fewer headaches, and broader insight into their time and payroll data. Plus, the smooth integration with QuickBooks gives you more ways to analyze your data, reduce waste and more effectively get the job done.

In addition to integrating with QuickBooks, our software also integrates with other applications, including Paychex, ADP, and Gusto. Start tracking time the easy way, with no hidden fees, no contract and excellent customer support.

Nonprofit Time Tracking Software

Time tracking is an important task for any company. Those that are able to track time properly, will have better oversight of their costs, can ensure they are paying employees fairly, and will be more efficient overall. A great way that this can be done is through the use of time tracking software. While these programs are helpful for businesses looking to earn a profit, they can also be helpful for non-profits as well. There are various reasons why nonprofit time tracking is also very important and that they should invest in a nonprofit time tracking app.

More Transparent Reporting for Donors

For a non-profit to be successful today, it will need to be able to raise money from new and existing funding sources. Many institutional donors also want to have a full understanding of where the money is going to ensure the organization is able to achieve its mission with the resources it has at hand. When you take advantage of a timekeeping program, you can quickly create and provide reports to any donor or outside party that you need to. Having clear and transparent payroll reporting will ultimately help to boost your organization’s reputation and can help in the fundraising efforts.

Keep Track of Employee Hours

One of the reasons to invest in a nonprofit time tracking software is that it can help you keep track of employee hours. When you are running any type of nonprofit organization, you are going to rely heavily on the efforts put forth by your team members. A time tracking tool for nonprofits will be able to carefully track hours worked by each member of your team. They can then link up with your payroll reports to ensure everyone is paid on time. You can also use time tracking programs to better project your payroll costs, ensure proper organization, and manage overtime and other unexpected costs.

Organize Paid Time Off

While it is important that you invest in programs that can help ensure accurate and timely payroll and staffing reports, you also need to be able to calculate paid time off. Similar to working for for-profit organizations, employees of a nonprofit will accrue paid time off with each pay period. As this can be challenging to track on your own, using a time tracking program can be helpful. The best time tracking software for nonprofits will include leave management features, and be able to carefully calculate the amount of PTO each employee has. They can then use the same system to request and schedule their PTO use, which will then deduct the hours from their allotted balance.

Nonprofit Time Tracking Software

Ultimately, nonprofit organizations need to have proper timekeeping programs in place. When they have access to quality time tracking programs, it can help ensure that they are able to keep track of necessary payroll reports and stay in good standing with major donors. When you are in need of a time-keeping software program for your nonprofit organization, you should use the programs provided by Hour Timesheet. These offer a range of amenities and features that can make them a great option for any nonprofit organization.

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QuickBooks ProAdvisor & DCAA Compliance Specialist Partner with Hour Timesheet

For any business, today, having good bookkeeping and accounting records in place is very important. This is particularly true for organizations that do business with the Department of Defense (DoD) and may be subject to a DCAA compliance audit. For those that are looking for support with this, working with a QuickBooks ProAdvisor can be a great option. These advisors can offer a range of services to help your business and remain in DCAA compliance.

What is a QuickBooks ProAdvisor?

QuickBooks continues to be one of the most popular accounting programs for businesses of all sizes. For those that would like to start using this program, finding a way to convert from existing accounting programs and integrate it into their business is very important. A QuickBooks Online ProAdvisor can help with this. They can offer a range of services to help you integrate your existing accounting program into QuickBooks and ensure you are getting as much out of it as possible.

What is DCAA Compliant Timekeeping?

The Department of Defense is a major organization that does business with many vendors across the world. Generally, they will provide payment for services that will include costs that you have incurred. This can include hours worked by yourself and other employees with your team. The process of DCAA compliant timekeeping involves properly tracking hours and accruing them to the right project while retaining all necessary records.

How Can a QuickBooks ProAdvisor & DCAA Compliance specialist Help you?

If you are trying to improve your DCAA accounting practices, working with a QuickBooks ProAdvisor is a good idea. These professionals can offer various services that will ensure your accounting practices are up and running properly. This can include upgrading your accounting program to ensure you have a DCAA-approved accounting system that will properly account for your DCAA-related hours and all records are properly kept.

When Should Someone Hire a QuickBooks ProAdvisor?

There are various situations when hiring a QuickBooks ProAdvisor & DCAA Compliance specialist will be a good idea for your business. One situation will come if you start to enter into contracts with the DoD or other governmental agencies. The QuickBooks Advisor will help by giving you the support you need to establish your accounting processes to ensure they are DCAA compliant. Even if you are not entering into these contracts, a QuickBooks ProAdvisor can still be helpful as they can help you establish QuickBooks and integrate it into your business while ensuring you are using it as well as possible.

Hiring a QuickBooks ProAdvisor & DCAA Compliance specialist can be a great idea. These services can help ensure that your accounting processes are up and running properly and that you are complying with any DCAA requirements. When you need to find a QuickBooks ProAdvisor and are looking for this support, working with Hour Timesheet is a great option. This company can offer various services with QuickBooks and other record-keeping needs to keep your company organized and efficient.

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How to Prepare for a DCAA Audit

Both the Department of Defense (DoD) and NASA are very significant parts of the overall United States government. As this part of the government handles some very important tasks, they are required to outsource a lot of work each year to independent companies that will enter into contracts. As part of any contract, you will be required to allow for audits to be completed by the Defense Contract Audit Agency (DCAA). There is a lot that should be understood about what is involved and how to prepare for a DCAA Audit

What Triggers a DCAA Audit?

The DCAA contract audits can take place from time to time for any business. There are various factors that can trigger an audit to take place. Many of the times, you will go through a routine audit process that is completed based on a random draw. You may also be selected for an audit if you have not gone through one in several years or are in a new contract. The DCAA may also select your organization for these audits if there are any inconsistencies or red flags in the materials that have been presented.

What Do They Look for in a DCAA Audit?

There are various forms of audits that the DCAA can test, which can vary based on the types of services and cost structure of your business. Some of the most common forms of DCAA audits include forward pricing, incurred cost, and compensation and benefits audits. These cost-reimbursement contracts for compensation and materials continue to be among the most common.

During these audits, the DCAA will look to validate the information you have submitted as part of a reimbursement. This can include making sure that you have proper invoices and payroll records set forth. Generally, the DCAA will ensure that you have the proper equipment and software in place to comply with these types of contracts before the contract even begins. Hour Timesheet offers a variety of services that can help ensure you are properly documenting this information and are prepared for the upcoming audit.

How to Prepare for a DCAA Audit

Going through a DCAA audit can be a stressful experience. However, these types of audits do not need to be stressful for government contractors.Eventually, they can even feel quite routine and the use of products and services offered by Hour Timesheet can be helpful as well. There are various tips that can help you properly prepare for these audits.

Keep Current Books and Records

One of the best ways that you can prepare for these audits is to ensure that you are always ready for them to walk in. This part of the process should include making sure that your books and records are updated in real-time, that you spend the time necessary to double-check reports before sending them out, and that you have a process in place to gather information and reports when needed for an audit. Luckily, Hour Timesheet’s time tracking software integrates directly with QuickBooks, Gusto and ADP systems, which makes payroll and accounting processes much easier.

Audit Yourself

When you want to make sure that you are prepared for one of these audits, another great tip to follow is to audit yourself and your company from time to time. Anyone that has gone through a DCAA audit will know what they are looking for. Establishing a regular internal audit process to copy this process will benefit your organization in several ways. A proper internal audit of your records will ensure your books and records are in good order, that your team members are prepared, and that you will receive good results when the time comes. To make it even easier, use a DCAA compliance checklist, and keep track of areas where you excel, and where you can improve.

Ultimately, all government contractors should be prepared for an audit at all times. While this can seem like a stressful experience to go through, those that are prepared will have received much better overall results. Reach out to Hour Timesheet today to learn more about how we can help you prepare for a DCAA Audit