DCAA Timekeeping

DCAA Compliance | DCAA Timekeeping | Job Costing | Leave Management Software | Location Tracking | QuickBooks Desktop | QuickBooks Online

Teaming Agreement Risks: Avoiding Affiliation Issues in DCAA Audits
ByHour Timesheet April 23, 2026

A teaming agreement that wins you a contract can also be the document that costs you your small business status — if it’s not structured correctly. I’ve seen it happen to contractors who did everything else right. They had compliant timekeeping, a clean accounting system, and a solid past performance record. They teamed with a…

Read More Teaming Agreement Risks: Avoiding Affiliation Issues in DCAA Audits
DCAA Compliance | DCAA Timekeeping | Leave Management Software | QuickBooks

Internal Audit Charters: Building an Independent Review Function
ByHour Timesheet April 8, 2026

The contractors who handle DCAA audits best aren’t the ones who prepare hardest when DCAA calls. They’re the ones who never stopped auditing themselves. I’ve seen it play out in both directions. A contractor with a functioning internal audit program walks into a DCAA business system review with organized workpapers, documented findings, and a corrective…

Read More Internal Audit Charters: Building an Independent Review Function
DCAA Compliance | DCAA Timekeeping | Job Costing | Nonprofit | Payroll | QuickBooks | QuickBooks timesheet

Cost Estimating System Requirements: Accuracy in Bid Development
ByHour Timesheet April 2, 2026

A proposal isn’t just a sales document. In federal contracting, it’s a legal representation of your costs — and DCAA treats it that way. I’ve watched contractors win contracts and then spend the next twelve months trying to reconcile what they bid against what they’re actually spending. Sometimes the gap is explainable. Sometimes it’s not….

Read More Cost Estimating System Requirements: Accuracy in Bid Development
DCAA Compliance | DCAA Timekeeping

How to Set Up a DCAA Compliant Timekeeping System for Government Contractors
Byhourtimesheet April 1, 2026April 2, 2026

For government contractors, adhering to DCAA compliance is not just a regulatory requirement but a vital component of efficient operations and financial integrity. Implementing a compliant timekeeping system ensures accurate tracking of employee hours, job costing, and cost accounting, all essential for meeting government standards and facilitating seamless audits. Understanding the nuances of DCAA requirements…

Read More How to Set Up a DCAA Compliant Timekeeping System for Government Contractors
DCAA Compliance | DCAA Timekeeping | Leave Management Software | Payroll | QuickBooks | Timekeeping Software

Progress Payments vs. Performance-Based Payments: DCAA Logic
ByHour Timesheet March 31, 2026

Most contractors understand that the government pays them. Fewer understand that how the government pays them determines how DCAA audits them — and those are very different things. I’ve seen small contractors walk into a contract financing arrangement without fully understanding which payment mechanism they agreed to. By the time they realize the difference, they’re…

Read More Progress Payments vs. Performance-Based Payments: DCAA Logic
DCAA Compliance | DCAA Timekeeping | Leave Management Software | Payroll | QuickBooks | QuickBooks timesheet | Timekeeping Software

The Role of the Compliance Officer in a DCAA-Regulated Firm
ByHour Timesheet March 19, 2026

The single most expensive position a government contractor can leave unfilled isn’t a billable engineer. It’s a compliance officer. I’ve audited firms where the CFO was also the contracts manager, the timekeeping administrator, and the de facto compliance function — all at once. That arrangement works fine until DCAA shows up. Then it falls apart…

Read More The Role of the Compliance Officer in a DCAA-Regulated Firm
DCAA Compliance | DCAA Timekeeping | Leave Management Software | Location Tracking | QuickBooks Desktop | QuickBooks Online | Timekeeping Software

MMAS Compliance: The 10 Standards Every Government Contractor Must Know
ByHour Timesheet March 17, 2026

If your material accounting system can’t pass scrutiny, neither can your contract. I’ve sat across the table from contractors who genuinely believed their inventory tracking was adequate — right up until the moment a DCAA auditor flagged a $400,000 cost disallowance for unsupported material charges. The system wasn’t fraudulent. It was just incomplete. And in…

Read More MMAS Compliance: The 10 Standards Every Government Contractor Must Know
DCAA Compliance | DCAA Timekeeping | Leave Management Software | Location Tracking | Payroll

Interest Penalties under the Prompt Payment Act: GovCon Guidelines
ByHour Timesheet March 12, 2026

Your company submitted a proper invoice on June 15 for completed contract deliverables, but the government didn’t process payment until September 3—79 days later—triggering automatic interest penalties of $8,400 under the Prompt Payment Act that the government paid you without dispute. Six months later during your incurred cost audit, DCAA questioned whether you properly accounted…

Read More Interest Penalties under the Prompt Payment Act: GovCon Guidelines
DCAA Compliance | DCAA Timekeeping | Leave Management Software | QuickBooks Desktop | QuickBooks Online

Subcontractor Oversight: Monitoring Financial Health for DCAA Compliance
ByHour Timesheet March 6, 2026March 6, 2026

Your company awarded a $4.2 million critical path subcontract to a vendor whose financial statements showed strong revenues and growth—but during contract execution, the subcontractor declared bankruptcy, defaulted on deliverables, and left you scrambling to find replacement sources while absorbing $680,000 in reprocurement costs that DCAA questioned as avoidable contractor mismanagement because you failed to…

Read More Subcontractor Oversight: Monitoring Financial Health for DCAA Compliance
DCAA Compliance | DCAA Timekeeping | Job Costing | Location Tracking | Payroll | QuickBooks | QuickBooks Desktop | QuickBooks Online | QuickBooks timesheet | Timekeeping Software

CPSR Readiness: Designing a Compliant Contractor Purchasing System
ByHour Timesheet March 3, 2026

Your company won a $15 million cost-reimbursement prime contract requiring you to manage $8 million in subcontracts, triggering a mandatory Contractor Purchasing System Review (CPSR). DCMA reviewers discovered you lacked documented purchasing procedures, competitive source selection processes, price reasonableness determinations, or subcontractor risk assessments—resulting in significant deficiency findings that suspended your purchasing system approval and…

Read More CPSR Readiness: Designing a Compliant Contractor Purchasing System