DCAA Compliance

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Subcontractor Oversight: Monitoring Financial Health for DCAA Compliance
ByHour Timesheet March 6, 2026March 6, 2026

Your company awarded a $4.2 million critical path subcontract to a vendor whose financial statements showed strong revenues and growth—but during contract execution, the subcontractor declared bankruptcy, defaulted on deliverables, and left you scrambling to find replacement sources while absorbing $680,000 in reprocurement costs that DCAA questioned as avoidable contractor mismanagement because you failed to…

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DCAA Compliance | DCAA Timekeeping | Job Costing | Location Tracking | Payroll | QuickBooks | QuickBooks Desktop | QuickBooks Online | QuickBooks timesheet | Timekeeping Software

CPSR Readiness: Designing a Compliant Contractor Purchasing System
ByHour Timesheet March 3, 2026

Your company won a $15 million cost-reimbursement prime contract requiring you to manage $8 million in subcontracts, triggering a mandatory Contractor Purchasing System Review (CPSR). DCMA reviewers discovered you lacked documented purchasing procedures, competitive source selection processes, price reasonableness determinations, or subcontractor risk assessments—resulting in significant deficiency findings that suspended your purchasing system approval and…

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DCAA Compliance

What Is PIEE for Invoicing—and Why Hour Timesheet Makes It Easier for Government Contractors
Byhourtimesheet February 27, 2026February 27, 2026

Government contractors hear a lot of acronyms, but few matter more to getting paid than PIEE—the Procurement Integrated Enterprise Environment. If you’ve ever submitted an invoice to the Department of Defense, you’ve used PIEE (or its core module, WAWF – Wide Area Workflow). And if you haven’t yet, you soon will. But here’s the part…

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DCAA Compliance

Stop Struggling With 2 CFR Part 200 Compliance: Hour Timesheet Makes It Easy
Byhourtimesheet February 27, 2026February 27, 2026

Organizations receiving federal funds know one thing for sure: 2 CFR Part 200 is non‑negotiable. The Uniform Guidance governs how every dollar is tracked, documented, allocated, and audited. But while the regulation is designed to create consistency, it often leaves teams overwhelmed by administrative burden, unclear cost principles, and the fear of audit findings. If…

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DCAA Compliance

Entertainment and Travel: Distinguishing Personal vs. Billable Costs
Byhourtimesheet February 26, 2026February 27, 2026

Your company’s VP of Business Development traveled to a conference mixing customer meetings with recreational activities, charging the entire $8,500 trip to indirect costs—airfare, hotel, meals, golf outing, spouse travel, and entertainment expenses. During your incurred cost audit, DCAA questioned $6,200 of these costs, identifying unallowable entertainment charges, excessive meal costs beyond per diem limits,…

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DCAA Compliance | DCAA Timekeeping | Leave Management Software

Legal and Consultant Fees: Documentation Required to Avoid Disallowance
ByHour Timesheet February 19, 2026

Your company incurred $145,000 in legal fees defending against an employment discrimination claim and $78,000 in consultant fees for “business advisory services”—both charged to indirect pools allocating across government contracts. During your incurred cost audit, DCAA questioned the entire $223,000, citing inadequate documentation supporting business purpose, lack of evidence demonstrating services were necessary and reasonable,…

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DCAA Compliance | DCAA Timekeeping | Leave Management Software

Executive Compensation Caps: Calculating the DCAA Ceiling
ByHour Timesheet February 12, 2026

Your company paid your CEO $875,000 in total compensation and charged the full amount to indirect pools allocating across all contracts including government work. During your incurred cost audit, DCAA applied the executive compensation benchmark limitation—currently $487,000 for the relevant year—and questioned $388,000 in excess compensation plus the associated fringe benefits and overhead allocation, totaling…

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DCAA Compliance | DCAA Timekeeping

Service Center Accounting: Allocating IT and Facilities Costs DCAA
ByHour Timesheet February 5, 2026

Your company allocated IT department costs using headcount—each employee charged equal share regardless of actual technology consumption—while facilities costs allocated based on direct labor hours even though office space usage had no relationship to project effort. During your accounting system audit, DCAA discovered that your engineering contracts requiring minimal IT resources subsidized administrative operations with…

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DCAA Compliance | DCAA Timekeeping | Job Costing | Payroll

Labor Distribution: Bridging the Gap Between Payroll and General Ledger
ByHour Timesheet January 27, 2026

Your DCAA auditor traced September labor costs from contract invoices backward through job costing to general ledger to payroll registers to approved timesheets—and discovered that timesheet hours totaled 8,240 for the month while payroll processed 8,460 hours and general ledger recorded $486,000 in labor costs that didn’t reconcile to either source. The 220-hour discrepancy, combined…

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DCAA Compliance | DCAA Timekeeping | Timekeeping Software

Uncompensated Overtime: Managing Fair Labor Standards in GovCon
ByHour Timesheet January 22, 2026

Your company discovered that salaried engineers routinely worked fifty to sixty hours weekly but recorded only forty hours on timesheets because “that’s what management expects from exempt employees.” During DCAA’s incurred cost audit, investigators found systematic underreporting of actual hours worked, concluded your labor distribution didn’t reflect reality, and questioned $1.3 million in direct labor…

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