Timesheet Sections The “My Timesheet” can be subdivided into 4 sections
Clock In/Clock Out – this section is OPTIONAL
Hours Worked – this section is required for QuickBooks timesheet integration and Gusto Payroll Integration
Notes/Summary – section for entering daily hours worked notes or viewing leave balance data or timesheet summary overview.
Timesheet Audit Log – non-editable activity log of all entries on the employee timesheet.
Section 1. Clock In/Clock Out
This section is auto populated with employee who clock in/out utilizing the web clock on the Hour Timesheet login page. Daily hours are totaled by calculating the time between “clocked in” and “clocked out”. A user may have as many in/out pairs as required. This feature is optional and is hidden by default if no values are present in the in/out section of the timesheet.
Section 2. Adding Work Hours and Leave Hours
Adding Work Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Work Hours” button on the timesheet. These codes are referred to as “Employee Authorized Charges”. These selections are designed limited to codes each user is “authorized” to use when charging time on the timesheet.
Adding Leave Hours – this section contains a set of drop down boxes that are available once the user clicks the “Add Leave Hours” button on the timesheet. These codes are the leave types that are available to each user of Hour Timesheet.
Copy Previous Timesheet Codes – this feature allows the user to copy the codes from the previous timesheet period to the current period.
Section 3. Timesheet Notes/Hours Summary/Leave Balance
Adding Notes – there are two types of notes that may be entered in the timesheet. General notes are notes that apply to the entire timesheet. Daily hours worked notes apply to the single entry of time entered for a specific authorized charge code on a specific day.
Hours Summary – This graphic shows the breakdown of hours worked on the current timesheet divided into the following categories 1) Regular Hours 2) Leave Hours 3) Overtime Hours
Leave Balances – Displays the current leave balance for each employee.
Section 4. Timesheet Audit Log
This section of the timesheet is auto populated with each entry into the employee timesheet. The audit trail captures the username of the person who made the timesheet entry, the IP address of the person who made the entry along with a time and date stamp of the entry made. The audit trail is not editable.
When it comes to time tracking, user-friendly features are crucial. Imagine a clean interface, intuitive buttons, and straightforward navigation.
Audit trail – know where, when & who updated each timesheet entry. Accountability is important.