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Top 5 Advantages of Using A QuickBooks Cloud Hosting Service Provider

QuickBooks cloud hosting services make sense for a small business today

INDUSTRY ACCEPTED PRACTICE 

The practice of accessing your company QuickBooks data file using a 3rd party service has finally been accepted as an alternative to the costly expense of building and maintaining IT infrastructure.  “Hosting” QuickBooks desktop means that a hosting service installs and manages the QuickBooks software and the company data files on their own cloud-based servers.  With a cloud/hosted solution, you gain access to your company file from any PC, Mac, iPad, or mobile device 24/7 by simultaneous users.

REMOTE ACCESS

As your business grows, more users will likely need access to the company QuickBooks data. Businesses with multiple locations or a mobile workforce find that centralized access to data allows users to function as though they were all in the same office. Being able to run the QuickBooks software and access company file via the Internet allows users to work in a single company file no matter where they may be working from.

ELIMINATES IT COSTS

By choosing the hosted/cloud option, you don’t incur any upfront hardware or software costs (other than the cost of QuickBooks). Instead, you pay the hosting company a monthly fee per user to take care of things for you. Most providers will manage the data, software updates, upgrades, and equipment, as well as provide first level technical support their clients.

BETTER USER EXPERIENCE

Users experience more efficient and effective collaboration with simultaneous access available to multiple users.  Accounting professionals can work on client files seamlessly sharing data with the client even as the client may be working in the system.

SAFE & SECURE

Cloud/hosting service providers follow stringent security measures to ensure full safety for your QuickBooks data file. Most data centers provide 24/7 security and extreme care in disaster planning such as fire detection, backups, diesel generators and biometric security.

And of course...Hour Timesheet works great on your desktop or in the cloud. Come try our simple QuickBooks 1-click data sync today.

Top Providers:

Right Networks,
Swizznet,
Infinitely Virtual

$3/user with NO setup Fees, NO support fees and NO contract.

Start your 30-day free trail now.

QuickBooks Timesheet Integration

Why Use Hour Timesheet instead of the QuickBooks Timesheet feature?

Detailed audit trail of all timesheet entries - Hour Timesheet contains an activity log that tracks the username, IP address and a time and date stamp of all entries made to the timesheet. The QuickBooks timesheet feature does not.

Multiple supervisor signatures - Hour Timesheet allows for multiple manager signatures to any employee timesheet. Employees in a cross functional (matrix) organization can have each manager approve the timesheet. The QuickBooks timesheet feature does not.

Authorized charges - Hour Timesheet includes the ability to limit employees to only see charge codes they are authorized to charge to. Limiting what the employee can see on the timesheet eliminates the possibility of employees charging to wrong codes. The QuickBooks timesheet feature does not.

Reason required - employees who don't enter time daily can be prompted to enter a reason for the tardy entry. Hour Timesheet also requires the user to enter a reason for editing a previously entered data on a timesheet The QuickBooks timesheet feature does not.

Correction timesheet process - Hour Timesheet includes a correction timesheet process providing alerts (emails) to supervisors and site admins when correction timesheets are created. The QuickBooks timesheet feature does not.

Visit our listing in the Intuit Marketplace

Data Integration with QuickBooks Timesheet

With a click of a button Hour Timesheet syncs all of your QuickBooks Timesheet data to/from QuickBooks. Enter new employees, job codes, service items and class list in QuickBooks and use the sync tool to populate the same data into Hour Timesheet. Once time cards are submitted and approved by supervisors, all employee time data is populated back into QuickBooks Timesheet entries.

Question? What kind of data does the Web Connector sync with Hour Timesheet?

Answer: Employee List, Vendors (1099's), Customers & Jobs, Payroll Items, Service Items, Classes

Enter data ONCE in QuickBooks. Use the import tool inside Hour Timesheet to populate your site.  The import tool can be used to update your data ANYTIME you add new data to QuickBooks.

After timesheets are completed, Hour Timesheet will import the data back into your company QuickBooks file by using the import tool as an admin from within Hour Timesheet.

Question: What does Hour Timesheet Send to QuickBooks?

Answer: The Timesheet Export process will populate the weekly time cards in your company QuickBooks file with the following data.

Employee Name, Date of Entry, Hours by Day/date, Customer, Job, Service Item, Class, and Payroll Item charged to on timesheet.

$3/user with NO setup Fees, NO support fees and NO contract.

Start your 30-day free trail now.

Employee Timekeeping Software for Small Businesses

Employee Timekeeping Software Top 5 Advice Tips

Get it Right the First Time

Make sure your employee handbook includes a section on timekeeping.

Highlight honesty and various examples of timekeeping fraud.

Train your managers.

Hold trainings on laws and regulations pertaining to FLSA & Employee Timekeeping Software for Small Businesses

Make everyone accountable.

Require 2 sets of signatures. Employees and managers.

Schedule internal timesheet audits

Communicate objectives of your Employee Timekeeping Software for Small Businesses to your staff ahead of time.

Require employees to sign-off to changes made to their timesheet.

By supervisor and/or management and account admins.

 

DCAA Timekeeping Requirements

We've got you covered

  1. Authorized Charge Codes
    Restrict employees to only charge to codes they need.
  2. Reason Required
    System requires employees to enter a reason for late timesheet entries.
  3. Timesheet Audit Trail
    All timesheets contain a detailed audit trail that captures every change made to a timesheet.
  4. Daily email reminders
  5. Correction Timesheets

Need some help with setting up your accounting software to integrate with your DCAA Compliant Time Tracking Software Solution?  Ask one of our many referral partners.

Check out our  DCAA Compliant Time Tracking Software Solution listing in the Apps for QuickBooks Desktop Marketplace website.

$3/user with NO setup Fees, NO support fees and NO contract.