DCAA Compliant Timekeeping Software

Having been in the industry for over 25 years, there are a number of key topics that continue to come up when talking with a government contractor about DCAA compliant timekeeping software and requirements and guidelines. One common theme I hear time and time again is centered around managing correction previously entered time entries as well as enabling someone other than an employee to update an employee’s timesheet. There are many sources on the web and in your google searches that are willing to charge you for FAR training, consulting fees or “compliant bookkeeping. Go ahead, do a little “google research” or just ask one of our many referral partners.

Advice from the experts about DCAA Compliance and Timekeeping Software

Everything needs to be tracked – Time spent on overhead tasks, bid and proposals, training, leave (paid or unpaid) and yes, even uncompensated time should be recorded on a timesheet. Bottom line, all hours worked by employees are required to be tracked by a companies’ timesheet software.

Timekeeping isn’t just for hourly employees -Employees working on contract and in the corporate office need to track hours in order to properly manage DCAA compliance and timekeeping Software . This includes salaried and hourly employees. This includes both labor cost and indirect labor cost (overhead, G&A, B&P)

Corrections on timesheets are okay – Budgets change, mistakes are made, people forget.. that’s why documented timekeeping procedures that include a correction process is imperative.

DCAA Compliant Timekeeping Software: Audit logs are the key – With the internet, all things are possible. Anywhere. Anytime. A detailed audit trail real time edits to all timesheet entries. The time, the place as well as the details.

Do practice floor checks – let your employees know what to expect in the event that the defense contract audit agency does to a floor. Quarterly planned practice floor checks will put your employees at ease.

Just saying it doesn’t make it true – Any software can claim that their software meets DCAA Compliance and Timekeeping Software regulations but we don’t just say it, we guarantee it. Our experts of 20+ years will make sure!

Additional Resources

Measure Costs Right: Make the Right Decisions

How To Calculate And Track Overhead Costs

How do I Calculate Overhead Costs?

Federal Acquisition Regulation Full Download

Federal Timekeeping Policies for Government Contractors (chron.com)

Record-keeping Requirements under the Fair Labor Standards Act

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DCAA Approved Timekeeping System

Is Your Company Ready?

Most likely, your answer to this question is, “I don’t know”. It’s often the case that a company thinks maybe they could be ready for a DCAA audit, but has little confidence that they would pass. On the other end of the spectrum, are you a company who thinks you’re definitely ready for DCAA because you have an expensive or robust accounting and/or timekeeping system?

Unfortunately, if you never had DCAA in your office before, then you probably are not ready, regardless of your systems.

Contrary to what you may have heard, you cannot “buy” a DCAA-approved accounting system. No accounting or timekeeping system has ever, or will ever, receive DCAA’s stamp of approval. As a government agency, they will not endorse a product in that manner. In addition, DCAA never “approves” your systems anyway. Instead, they test your end to end system, policies and procedures and determine if it is “adequate”. In a nutshell, they want to make sure that you walk the talk and you do it according to regulation.

How can you prepare for an Audit?

Test yourself

Internal audits (or as we call them “mock audits”) are an ideal way for you to determine where your gaps are and correct those gaps. They are also great to get you ready for an audit as practice. Having an outside party review your accounting system, timekeeping system, chart of accounts, policies and procedures, then test you on those, is the only way to ensure you are ready. Without such a test, you are walking into the battlefield blind. – Arrowhead Solutions, LLC,

Daily time entry for every employee

Are all employees capturing all hours worked (paid and unpaid)

A detailed audit log or audit trail of every entry made to the employees time card

A system that tracks time by project or job codes

The ability to capture both direct labor cost and indirect labor cost

Supervisor submissions and approvals

Documented timekeeping procedures

All time worked (on government contracts) and overhead is tracked

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DCAA Compliant Timekeeping Key Requirements

Advice from the Experts

Tired of Deltek Timesheets?

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10 Signs You Need Web-Based Timekeeping Software

Web-based Timekeeping Software Top 10

top 10 reasons

Reasons why you need Hour Timesheet: The industry’s leading web-based timekeeping software.

You may need a new timekeeping software tool if:

You spend more than 5 minutes each week searching for missing employee timesheets.
Despite having a web-based solution for timekeeping, you still manually enter employee work hours into your third-party payroll software.
Basic math and time management are not strong suits for your employees.
Your non-exempt employees manually track overtime.
Your employees have varying billing rates for different jobs.
Your workforce telecommutes and desires a free time tracking app.
You have found yourself searching for an employee, only to remember two hours later that they took the day off.
There is an employee who is rarely present when needed.
You are tired of wasting paper and killing trees with printed timesheets.
Processing payroll feels more dreadful than going to the dentist.

Our team of seasoned experts, with over 20 years of experience in the time tracking software industry, is eagerly looking forward to hearing from you. We are passionate about delivering top-notch solutions and are dedicated to providing exceptional support throughout your journey. Feel free to reach out to us with any questions or requirements you may have.

We understand organizations aren’t cut from the same mold, that’s why Hour Timesheet lets business owners define your integration needs.

Unveiling the Benefits of Hour Timesheet Integrated with Gusto Payroll

When Hour Timesheet joins forces with Gusto Payroll, the result is a streamlined timekeeping and payroll processing experience that adheres to the needs of businesses of all sizes. Here’s a look at the direct benefits of this powerful integration:

Seamless Synchronization: Employees’ hours are automatically synced with Gusto Payroll, which means no more manual data entry errors or discrepancies, leading to precise payroll processing.
Compliant Workforce Management: Stay updated with labor laws, as the integration ensures compliance with government regulations, providing peace of mind to employers.
Efficiency in Record Keeping: Tailor your reporting with robust data analytics that merge timekeeping data directly into your Gusto payroll reports.
Time Savings: Reduce administrative tasks and focus on driving your business forward while the integrated system takes care of the grunt work.
User Friendly: Enjoy an intuitive interface designed for ease of use, allowing quick adoption by employees and employers alike.
Cost Effective: Eliminate the need for multiple software solutions and reduce overhead costs with an all-encompassing, reliable, DCAA-compliant timesheet and payroll service.

By integrating Hour Timesheet with Gusto Payroll, companies can unlock unparalleled efficiency, accuracy, and compliance, ensuring that payroll processes are handled with finesse. Elevate your business operations—choose this integrated solution trusted by the world’s most innovative companies. Discover the potential by starting your 30-day free trial and see the discernible difference firsthand. Get started with Hour.

Ready to transform your timekeeping and payroll processes? Hour Timesheet offers everything you need—a seamless, efficient, and compliant experience. Don’t let payroll challenges slow down your business momentum. Embrace a solution that’s trusted by industry leaders and start reaping the benefits today.

Experience the full potential of our software with no risk involved. Click the link below to take the first step towards streamlining your business. Remember, every moment saved on administrative tasks is an opportunity for growth and success.

Start Your 30-Day Free Trial Now and witness the transformation in your payroll management.

Questions? Our expert support team is just a phone call or email away, ready to assist you with any inquiries and ensure a smooth transition to efficient timekeeping.

The A – Z Of QuickBooks Compatible Timekeeping

QuickBooks Compatible timekeeping should be as simple as ABC

26 Reasons Why Your Company Needs Hour Timesheet

HTS ABC List Audit trail – know where, when & who updated each timesheet entry. Accountability is important.

Back-end business logic – leave the thinking to us. Restrict overtime, late entries, absentees & more.

Contractor time tracking – 1099s and subcontractors can easily track time in Hour Timesheet.

DCAA compliant time tracking software – 25+ years of experience. Take care of your business and leave compliance to us.

Eliminate manual data entry – enter all your data one time and in one place

Free trial – 30-day no obligation free trial included when you sign up.

Gusto embedded payroll integration – run your Gusto payroll from within your Hour Timesheet account.

Helpful user guides – includes a detailed step-by-step guide of everything you need to know

Integration with QuickBooks, Gusto and ADP built-in

Job costing – stay informed. The who, what when and why of project management.

Knowledge base – easy to access on our website.

Leave management – let us track your employee leave balances. Delete that excel spreadsheet.

Manager approvals – sign one or sign them all. Supervisors will find this task easy as pie.

No credit card required – no obligations when you sign up for the free 1-month trial.

Overtime tracking – take control of your employees. No more surprises after payroll processing

Price – $8/user. Affordable for small businesses

QuickBooks compatible – simple integration with online and desktop versions.

Real time data – access to real-time data 24/7 from in the office or remote job site.

Save time time it takes to run payroll

Track time – on the web, on a smart phone or even a time clock

Uncompensated pay – track all your employee time, know where those extra hours are going.

Vendor tracking – import your 1099 and contractor users from QuickBooks Desktop

Working window-based web clock

X-tra care –our support team loves to help and we look forward to exceeding your expectations.

You won’t regret it – sign up now and see what everyone else is talking about. It’s almost too easy!

Zero cost for 30-days – Once again…. why not give us a try? We guarantee you’ll love it.

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Additional Resources

What is direct labor?

Utilizing a Timekeeping App Is Crucial To Your Business. Learn Why!

Why Your Business Needs an Employee Timekeeping App Like Hour Timesheet

In today’s fast-paced business world, time is money—literally. We compensate employees based on time worked, invoice clients for billable hours, and track vacation and leave through timesheets. Efficient time management underpins all operational success, and that’s precisely why an employee timekeeping app is essential.

Don’t let outdated manual processes slow you down. Discover how an employee timekeeping app like Hour Timesheet can save time, reduce costs, and boost accuracy.

What Is an Employee Timekeeping App and Why You Need One

An employee timekeeping app is more than just a clock-in system—it’s a comprehensive tool for tracking time, attendance, and labor costs accurately. With Hour Timesheet, you gain features designed to streamline your operations:

Identify tardy employees

Enhance job costing and client invoicing

Monitor overtime

Automatically generate payroll files

These features reduce administrative effort and help maintain accurate, auditable records.

Eliminate Common Time-Tracking Inefficiencies

Manual processes often waste hours on:

Fixing math mistakes in spreadsheets

Chasing missing or late timesheets

Manual data entry into payroll systems

With an employee timekeeping app, such as Hour Timesheet, these pain points disappear:

No more chasing timesheets

Accurate, automated payroll reports

Faster, error-free processing

Let technology handle the details so your team can focus on higher-value work.

Seamless Integration with QuickBooks

Nearly all small businesses manage payroll and billing in QuickBooks Online or Desktop. A top-tier employee timekeeping app like Hour Timesheet synchronizes directly with QuickBooks, automatically updating:

Customer jobs

Service items

Payroll items

The result? Approved timesheets flow cleanly into QuickBooks—no double entry, no manual import.

Designed for Compliance & Audit Readiness

When selecting an employee timekeeping app, compliance matters—especially for government contractors. Hour Timesheet includes:

DCAA‑compliant timekeeping with manager approvals and dual-signature requirements

Automated audit trails with reasons for changes and correction workflows

Detailed job costing and real-time labor insights

These capabilities ensure regulatory compliance without sacrificing efficiency.

Get Started with Hour Timesheet Today

An employee timekeeping app isn’t optional—it’s essential. Hour Timesheet offers:

Mobile and web-based time tracking

QuickBooks Desktop & Online sync

DCAA compliance and audit readiness

Multiple clock-in methods

The best part? No contract, pay-as-you-go pricing with a 30-day free trial

Additional Resources

QuickBooks Online HTS App Marketplace

View QuickBooks Desktop Apps here

View HTS Mobile Download here

View HTS Embedded Payroll here

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