Simple Software for Tracking Employees Vacation & Sick

How to Keep Track of Your Employees Vacation and Sick Days

Leave management is often a complicated aspect of any manager’s job. If you or members of the team are having difficulties with tracking employees Vacation & Sick days, don’t worry, there are plenty of ways to improve the process. Below is a brief look into how to keep track of vacation and sick days more effectively and modernize your time keeping procedures.

Why Implementing an Effective System Is so Important

When handled strategically, leave time tracking can be beneficial for both the organization and its employees. For the company, it could work to reduce or even eliminate sick leave abuse as well as make activities easier for payroll and human resource professionals, such as wage calculations in consideration of sick leave entitlements. It can also keep managers up to date on the entitlements for each employee with information surrounding regularization, time taken and overall performance.

For employees, it works to facilitate the request process, ensure they are following the correct procedures and improve leave time tracking accuracy across the board. Plus, when employees feel their needs are being considered, it may inspire them to be more motivated and engaged at work. All these benefits and more provide a healthier work-life balance which, in turn, could lead to increased productivity across teams and an improved bottom line.

Utilizing the Right Tools for the Job

In the past, time-consuming spreadsheets and unreliable procedures could result in scheduling mistakes, abuse and dissatisfied employees. Now, however, there are modern, automated methods for employee vacation & sick tracking. These sophisticated systems optimize the complex processes and make it simple to track, manage and document employee leave time in a detailed manner. What’s more, they can be customized to better align with an organization’s variables and specific procedures. How do these leading-edge solutions work? Employees use the leave management software to view their sick leave, vacation time and comp time balances as well as to request time off.

Then, managers can either approve or deny leave times after verifying leave balances, carry-over values and company policies all in one central location. They also save time, effort and resources by eliminating manual calculations of leave balances and paper-based requests.

With just a few clicks, these advanced systems and the range of features they offer can provide an organization with more comprehensive insight into all their scheduling affairs. Having this answer to the important issues in managing employee leave in place can streamline the task for everyone involved.

Tracking Employees Vacation & Sick With Hour Timesheet

Here at Hour Timesheet, our leave management software systems are easy-to-use yet robust enough to assist any size of organization with its employees’ attendance monitoring needs. We also offer a time and leave tracking package that can easily integrate with other accounting software to make upgrading a breeze.

You can rely on our team of experts, excellent customer support and valuable training to sort out any and all leave management challenges you’re facing. For more information on what we have to offer or if you have any questions, please feel free to contact us today!

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Tips for Managing Remote Teams with Time Tracking Software

Not too many years ago, the idea of working from home was met with general skepticism from the business world. Today, however, it seems as though remote work is here to stay. The benefits for employees are numerous, and employers are seeing higher workforce satisfaction as a result. Despite the advantages it provides, there are some challenges that come from managing remote teams.

One of the biggest of these is keeping track of everyone’s hours. Fortunately, time tracking software can help. Hour Timesheet’s powerful platform enables your team to check in from wherever they are and keep you appraised of what they’re doing with regular reports delivered straight to you. To help you make the most of this arrangement, here are some tips for managing remote teams with time tracking software.

Resist the Urge to Micromanage

Just because you’re not physically hovering over employees’ shoulders doesn’t mean you’re not stressing them out. You may be tempted to send regular check-in emails or Slack messages to keep tabs on everyone’s progress, but this can become a real nuisance. Using time tracking software means you can check in with a glance at your dashboard, which makes nagging virtually unnecessary.

Lay Out the Expectations Clearly

One of the most important tips to manage remote teams is to make sure everyone knows what the boundaries are from the outset. Leaving things like start times and lunch breaks vague can encourage some people to take advantage. If you expect everyone to be logged in by 8 am, you need to make that clear immediately and in no uncertain terms. Having a time tracking platform is the easiest way to make sure everyone is holding up their end of the bargain.

Choose a Platform That Integrates With Your Systems

A time tracking solution is not as valuable as it could be if it is siloed from the rest of your processes. That’s why it’s important to choose one that connects with your payroll software and other systems such as QuickBooks. It’s much more likely that everyone will be onboard with regularly using it and not leaving it to gather dust.

Managing Remote Teams with Hour Timesheet Promote Transparency

Implementing time tracking software keeps your team honest and engaged because they will know you can see how they’re spending their time at any given moment. This takes the burden of monitoring them off your shoulders and ensures everyone knows what’s going on at all times.

Why Choose Hour Timesheet to Manage your Remote Workers?

With a wide range of features including mobile app integration, location tracking and leave time management, our solution is the perfect way to managing remote teams. Our software is DCAA compliant, meaning you can be sure it fulfills all the highest expectations for government contracts.

To learn more about what we have to offer and how it can benefit your business, reach out to speak with us today or schedule your live demo.

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How Does Time Tracking Software Work?

With the exception of capital, there is perhaps no more precious resource in the business world than time. Managers and team leaders need to be certain that their employees are using this resource as effectively and efficiently as possible to keep their businesses running smoothly. However, this can be challenging, especially if your team members are working on multiple projects simultaneously. How Does Time Tracking Software Work? Keep reading to learn more about Hour Timesheet.

The process becomes even more complex when you factor in independent contractors who may be contributing to a project. In the past, filling out timesheets and spreadsheets by hand was the only way to account for everyone’s hours. Today, however, time tracking software makes keeping track of what everyone is doing much easier. But how does time tracking software work? Read on to learn more about how Hour Timesheet’s powerful solution can benefit your business.

How Does Time Tracking Software Work with Hour Timesheet

When installed and integrated into your existing systems, this type of software allows you to create projects and assign employees to them. On their end, employees log into the platform either on their desktops or through a mobile device such as their smartphones. As they begin work on their assigned tasks, they check in through the software to start tracking the hours they spend. When they’ve completed a task, they mark it as finished.

As the manager or team leader, you can check in through a centralized dashboard to see everyone’s progress in real-time. The application also creates reports that you can download to see all the activity for a specific project, employee or team.

Advantages of Time Tracking

With our solution working to track your employees’ hours, you gain a number of benefits. These include:

Why?

Increased engagement: When employees are held accountable for how they spend their time, they’re much more likely to stay focused and engaged on their assignments.

Reduced errors: Spreadsheets and paper timesheets can introduce human error into the equation. Our automated software prevents costly mistakes.

Numerous integrations: By connecting automatically to many of the most popular platforms used by companies today, our time tracking software creates a seamless experience for everyone involved.

Streamlined management: Because you don’t have to focus as much of your attention on keeping tabs on your workers, you are free to concentrate on more important aspects of your job.

Actionable data: The reports generated by our solutions give you accurate, actionable information you can use to forecast the resources needed for future projects. They also help you understand which contracts are delivering the most return

Choose Hour Timesheet?

We offer you and your employees a wealth of features, including mobile app integration, location tracking and leave time management. Because our software is DCAA compliant, you can be certain that it can satisfy even the most stringent requirements for contractors serving government contracts. By integrating with your payroll through QuickBooks and other popular business platforms, it also provides you with the easiest and most efficient means of tracking everything your employees and contractors have been doing.

If you’d like to learn more about our software or schedule a free trial, get in touch with our representatives today.

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Why Is DCAA Compliance Important?

It can’t be overstated just how crucial transparency and accuracy are to your clients. Not only do they count on your expertise, but also they need fair and accurate accounting of your service. This need becomes even more pronounced when working in the public sector for governmental agencies. With taxpayer dollars being used for your services, there’s pressure to ensure that every last cent is being used in the most appropriate manner. This is where the Defense Contract Audit Agency (DCAA) comes into play. DCAA audits contractors who work for the Department of Defense and other government bodies to ensure funding is being spent according to the terms of the contract.

Timekeeping is one of the most critical aspects of your reporting when it comes to government contracts. You need to make sure your records can stand up to the scrutiny of a DCAA audit. Why is DCAA compliance important, and what steps can your company take in that regard? Read on for answers.

Why DCAA Compliance Matters

In short, the survival of your business could be at stake. Government contracts can be very lucrative, but they come with a host of responsibilities that must be taken seriously. If your organization is audited by DCAA and discrepancies are found in your timekeeping, the results can be disastrous. Not only can you face sanctions and risk your contract being terminated, but you can suffer a loss of reputation that would make it extremely difficult to win future contracts.

What Are the Requirements for DCAA-Compliant Timekeeping?

The onus for keeping accurate and compliant timesheets under DCAA is on employees. Here are the requirements each must follow:

Having a time card or unique access to your timekeeping system

Only possessing one time card

Tracking their own time, without managers or supervisors doing it for them

Making adjustments with a description of the changes, date and initials

Attributing hours to specific projects

Reviewing timesheets for accuracy

Preventing payroll accountants from also serving as timesheet administrators

Ensuring that employees are subject to unannounced inspections by DCAA to verify their timekeeping

What Are the Consequences for Noncompliance?

Contractors whose employees do not follow the proper procedures are subject to termination of contracts as well as other sanctions. These can include criminal and civil penalties, as well as being listed in the Excluded Parties List System. The latter means the contractor would be barred from receiving government contracts in the future.

How Can My Firm Ensure DCAA Compliance?

One of the best ways to stay out of trouble is to use an automated timekeeping system that allows employees to enter their hours without risk of human error or oversights. Hour Timesheet provides a powerful time-tracking solution that streamlines the process of tracking hours and ensures your firm remains in compliance with even the most stringent standards. Get in touch with us today to learn more about what our software can do for you.

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DCAA Compliant Timekeeping Software for Remote Teams

Guide To Timekeeping Software for Remote Teams

Whether you like it or not, remote work likely is here to stay. The COVID-19 pandemic forced businesses to get creative and adapt on the fly to maintain productivity. Although some workers couldn’t wait for restrictions to be lifted so they could return to the office, others found working from home much more beneficial. As offices allow greater flexibility to accommodate employees on either side, some new dilemmas need to be solved. One of these is how to keep everyone accountable for the hours they work when they don’t have access to a physical time clock. Remote timekeeping software became a critical need overnight.

Complete and accurate timekeeping is very important for accountants, consultants and other types of contractors. Thus, the need for simple and streamlined time tracking for remote teams is vital. Read on to learn more about how automated software can help.

How Automation Benefits Remote Workers

Today’s workplace exists in the virtual realm as well as in the physical space of the office. Your timekeeping should be no different. When you have employees working in multiple locations spread out across the city or even across the country, the right timekeeping Software for Remote Teams becomes important. Time tracking software from Hour Timesheet makes it easy for workers to enter their hours and share them immediately with their managers or supervisors.

This solution eliminates the tedious work of filling out spreadsheets or even keeping pen-and-paper records. Employees will be able to enter the details quickly, enabling them to concentrate on their projects. It also means they can avoid oversights and mistakes that can lead to discrepancies and backtracking.

What Our Software Can Do for You

Choosing our platform means you gain a robust solution for tracking your entire team’s hours, no matter where they are. Among the many features it includes is complete synchronization with corresponding mobile apps. Wherever your team members are working, they can enter their hours using a smartphone or other device and have that information uploaded instantly to the centralized system. Reminders are completely automated, so there’s no need for managers to spend time trying to track down late reports or collect signatures.

Our product is so well-equipped that it is DCAA compliant. This is critical for contractors who work with the government because it ensures their timekeeping will always stand up to the extreme scrutiny of a DCAA audit.

Choose Hour Timesheet and Simplify Your Remote timekeeping Software

Having your workforce scattered across multiple locations may be the norm today, but that doesn’t mean you have to sacrifice accuracy in your time tracking or commit to onerous processes that stifle your productivity. Hour Timesheet’s Remote timekeeping software gives you all the resources you and your employees need to keep up with their hours without missing a beat for your clients. If you would like to learn more about our technology and everything it can do for you, get in touch with one of our representatives today or use the links below to get started.

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