Why Use Hour Timesheet
With a click of a button Hour Timesheet syncs all of your QuickBooks Timesheet data to/from QuickBooks. Enter new employees, job codes, service items and class list in QuickBooks and use the sync tool to populate the same data into Hour Timesheet. Once time cards are submitted and approved by supervisors, all employee time data is populated back into QuickBooks Timesheet entries.
Question? What kind of data does the Web Connector sync with Hour Timesheet?
Answer: Employee List, Vendors (1099's), Customers & Jobs, Payroll Items, Service Items, Classes
Enter data ONCE in QuickBooks. Use the import tool inside Hour Timesheet to populate your site. The import tool can be used to update your data ANYTIME you add new data to QuickBooks.
After timesheets are completed, Hour Timesheet will import the data back into your company QuickBooks file by using the import tool as an admin from within Hour Timesheet.
Question: What does Hour Timesheet Send to QuickBooks?
Answer: The Timesheet Export process will populate the weekly time cards in your company QuickBooks file with the following data.
Employee Name, Date of Entry, Hours by Day/date, Customer, Job, Service Item, Class, and Payroll Item charged to on timesheet.
Timesheet Sections The “My Timesheet” can be subdivided into 4 sections
- Clock In/Clock Out – this section is OPTIONAL
- Hours Worked – this section is required for QuickBooks timesheet integration
- Notes/Summary – section for entering daily hours worked notes or viewing leave balance data or timesheet summary overview.
- Timesheet Audit Log – non-editable activity log of all entries on the employee timesheet.
Section 1. Clock In/Clock Out
This section is auto populated with employee who clock in/out utilizing the web clock on the Hour Timesheet login page. Daily hours are totaled by calculating the time between “clocked in” and “clocked out”. A user may have as many in/out pairs as required. This feature is optional and is hidden by default if no values are present in the in/out section of the timesheet.
Section 2. Adding Work Hours and Leave Hours
- Adding Work Hours - this section contains a set of drop down boxes that are available once the user clicks the “Add Work Hours” button on the timesheet. These codes are referred to as “Employee Authorized Charges”. These selections are designed limited to codes each user is “authorized” to use when charging time on the timesheet.
- Adding Leave Hours - this section contains a set of drop down boxes that are available once the user clicks the “Add Leave Hours” button on the timesheet. These codes are the leave types that are available to each user of Hour Timesheet.
- Copy Previous Timesheet Codes – this feature allows the user to copy the codes from the previous timesheet period to the current period.
Section 3. Timesheet Notes/Hours Summary/Leave Balance
- Adding Notes – there are two types of notes that may be entered in the timesheet. General notes are notes that apply to the entire timesheet. Daily hours worked notes apply to the single entry of time entered for a specific authorized charge code on a specific day.
- Hours Summary – This graphic shows the breakdown of hours worked on the current timesheet divided into the following categories 1) Regular Hours 2) Leave Hours 3) Overtime Hours
- Leave Balances – Displays the current leave balance for each employee.
Section 4. Timesheet Audit Log
This section of the timesheet is auto populated with each entry into the employee timesheet. The audit trail captures the username of the person who made the timesheet entry, the IP address of the person who made the entry along with a time and date stamp of the entry made. The audit trail is not editable.