Your company runs best-in-class systems across operations—ADP for payroll, Deltek for project accounting, Concur for expense management, and a specialized timekeeping platform for DCAA compliance. Each system excels individually, but during your incurred cost audit, DCAA auditors discovered labor costs in Deltek didn’t match timesheet totals, expense allocations in Concur used different project codes than…
Choosing the wrong accounting system can cost government contractors everything. A failed DCAA audit doesn’t just mean embarrassment—it means suspended payments, contract termination, and in severe cases, allegations of fraud. Yet every year, contractors discover too late that their “DCAA compliant” software doesn’t actually meet the Defense Contract Audit Agency’s strict requirements. The problem? Many…
Your accounting server crashed during month-end closing, and your IT team spent three days recovering data from the most recent backup. When you finally restored operations, you discovered the backup was incomplete—missing two weeks of timesheet entries and critical job costing transactions supporting $450,000 in government contract billings. DCAA auditors arrived for a scheduled incurred…
Your company modernized operations by implementing electronic timekeeping, eliminating paper timesheets and streamlining payroll processing. Employees swipe badges, managers approve time electronically, and your payroll integrates seamlessly with your accounting system. Then DCAA auditors questioned whether your electronic system actually meets government contract timekeeping requirements under FAR 31.201-4 and discovered your clock-in system tracks attendance…
SBIR and STTR Phase II awards represent a critical transition point where your innovative research concept moves toward commercialization—and where your accounting systems must evolve to handle increasingly complex cost tracking requirements. What worked for your $250,000 Phase I feasibility study won’t satisfy the cost accounting demands of a $1.5 million Phase II development contract…
NASA contractors face a unique compliance challenge that trips up even experienced government contractors: you’re working on cutting-edge space technology while meeting the same earth-bound cost accounting regulations as every other federal contractor. Your engineers might be designing Mars rovers or analyzing satellite telemetry, but your accounting systems still need to prove every dollar spent…
DCAA defines adequate internal controls as your ability to ensure costs charged to government contracts are accurate, allocable, and allowable under FAR Part 31 cost principles. Your controller might have 20 years of public accounting experience, but if your system allows unallowable costs to flow into government contract cost pools, you fail the adequacy test….
If your business is pursuing or currently holds government contracts, you’ve likely encountered the term “DCAA compliant accounting systems.” Understanding and implementing these systems isn’t just a regulatory checkbox—it’s essential for maintaining contract eligibility, ensuring accurate billing, and protecting your business from costly audit findings. At Hour Timesheet, we work closely with government contractors every…
Discover why thousands of teams are moving from spreadsheets to modern time tracking software If you’re here, you’re probably searching for an Excel timesheet template to track employee hours. We get it—Excel is familiar, it’s free, and it seems like the obvious choice. But before you download another template, let’s talk about why an Excel…
If your company holds government contracts, you’ve likely encountered the alphabet soup of compliance requirements: DCAA, FAR, DFARS. Among these, one question consistently keeps government contractors awake at night: “Is my Excel timesheet DCAA compliant?” The short answer? Not likely. While Excel can technically record time, meeting the Defense Contract Audit Agency’s stringent requirements is…
